Executive Admin & Operations Coordinator

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 34,000 - 39,000; Full time

Job summary

Montana State University is seeking an Administrative Coordinator to provide high-level administrative and operational support to the VP Admin and Finance Office, Staff Senate, and related units. The role emphasizes exceptional customer service, organization, and adaptability in a dynamic environment.

Responsibilities include managing meetings, travel, reimbursements, and agenda preparation; overseeing the Equipment Replacement Program; serving as Building Supervisor for Montana Hall;

Qualifications

• Progressively responsible administrative/office management experience.
• Experience supporting multiple people with interruptions and changing priorities.
• Ability to interpret and explain detailed information both verbally and in writing.
• Experience reading and interpreting financial reports and maintaining fiscal records.
• Experience using standard workplace software, especially spreadsheets, word processing, and presentations.

Responsibilities

• Provide frontline customer service and manage the office as the point of contact for general inquiries.
• Provide high level administrative support for multiple leaders and subunits (meetings, travel, reimbursements, BOR agendas).
• Manage office equipment replacement program and maintain equipment inventory.
• Serve as Building Supervisor and Emergency Coordinator for Montana Hall, handling communications and access/security.
• Develop and maintain unit websites and webpages; contribute to content creation.
• Participate in special projects and committee work as needed.

Skills

Administrative experience

Interpreting info

Financial reporting

Office software

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Montana State University is seeking an Administrative Coordinator to provide high-level administrative and operational support to the VP Admin and Finance Office, Staff Senate, and related units. The role emphasizes exceptional customer service, organization, and adaptability in a dynamic environment.

Responsibilities include managing meetings, travel, reimbursements, and agenda preparation; overseeing the Equipment Replacement Program; serving as Building Supervisor for Montana Hall;