Senior Administrative & Project Support Lead

D'Amato Conversano Inc., P.C.; Missoula (MT); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Overtime opportunities

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Long-Term Disability

Short-Term Disability

401(k)

8 paid holidays (including 1 floating)

Job summary

DCI Engineers in Missoula, MT is seeking a Senior Administrative Assistant to keep office operations and project teams running smoothly. This in-office role also supports our Helena, Kalispell, and Hamilton satellite offices, coordinating vendors, onboarding, and project administration.

You will handle front desk duties, manage supplies and calendars, assist with travel, invoices, and vendor communications, and support safety, compliance, and events, reporting to the office Managing Principal

Qualifications

• Excellent writing, editing, and communication skills.
• Ability to anticipate office needs, resolve problems, and prioritize independently.
• Adaptable to new software; proficient in Microsoft Excel, Word, and internet applications.
• Detail-oriented with the ability to multi-task in a fast-paced environment.
• Ability to handle sensitive and confidential information.
• Construction industry experience or knowledge is a plus, but not required.

Responsibilities

• Provide front office reception duties and manage office communications.
• Order and manage office and breakroom supplies and coordinate with vendors.
• Coordinate onboarding and offboarding logistics with People & Culture and IT.
• Support office compliance and safety as the office safety coordinator.
• Submit invoices, reconcile statements, and assist with accounts receivable tracking.
• Set up and maintain project information in Vantagepoint and organize project files.
• Plan and support internal and client-facing events and travel arrangements.

Job description

DCI Engineers in Missoula, MT is seeking a Senior Administrative Assistant to keep office operations and project teams running smoothly. This in-office role also supports our Helena, Kalispell, and Hamilton satellite offices, coordinating vendors, onboarding, and project administration.

You will handle front desk duties, manage supplies and calendars, assist with travel, invoices, and vendor communications, and support safety, compliance, and events, reporting to the office Managing Principal