Administrative Manager

Paycom; Polson (MT); On-site; USD 40,000 - 47,000; Full time

Job summary

Mission Mountain Empowerment is seeking an Administrative Manager to support leadership and keep administrative operations running smoothly in Montana. The role coordinates office procedures, manages records, prepares business documents, and provides administrative support to executives and staff.

The position requires strong organizational skills, proficiency with Microsoft Word, Excel, PowerPoint, and email, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• High school diploma or equivalent.
• Experience performing administrative or office-support responsibilities.
• Experience preparing business documents and maintaining organized records.
• Experience using Microsoft Office, email, and standard office technology.
• Ability to coordinate office procedures and administrative workflows.

Responsibilities

• Coordinate office procedures and recommend improvements that support efficiency and compliance with MME policies.
• Maintain administrative workflows, schedules, and communications for office and organizational operations.
• Provide administrative support to leadership and other employees as assigned.
• Prepare, edit, and format correspondence, reports, memoranda, forms, presentations, and other business documents.
• Monitor office supply inventory and coordinate timely ordering and delivery.
• Oversee the ordering of approved supplies and other needs for MME programs and the individuals MME serves.
• Maintain accurate, current, and organized office files and records.
• Work with supervisors to develop and maintain consistent filing systems throughout MME.
• Protect confidential information and help maintain the accuracy and integrity of administrative records.
• Assist with recruiting, onboarding, and training administrative employees as needed.

Skills

Organizational skills

Time-management

Prioritization

Communication skills

Attention to detail

Discretion/confidentiality

Education

High school diploma or equivalent

Certificate in office management or business administration

College degree in business administration/ management/ human resources

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email

Office technology

Job description

Administrative ManagerReports to: Executive Director, Finance Director, and Operations DirectorEmployment Type: Full-Time, SalariedCompensation: $40,000–$47,000 annually, depending on experienceSchedule: Monday–Friday, 8:00 a.m.–4:00 p.m.; overtime as necessaryOrganization OverviewMission Mountain Empowerment supports adults with intellectual and developmental disabilities through residential, day, vocational, transportation, and community-based programs. We are committed to helping each person live a self-directed, purpose-filled life.We are looking for an organized, dependable, and detail-oriented professional who can support our leadership team and help keep MME’s administrative operations running smoothly.Position SummaryThe Administrative Manager coordinates office procedures, manages supplies and records, prepares business documents, and provides administrative support to leadership and employees.This position helps maintain efficient systems, accurate information, clear communication, and a professional and welcoming workplace.If you communicate well, enjoy creating organized systems, and can confidently manage multiple priorities, we encourage you to apply!Essential Duties and ResponsibilitiesCoordinate office procedures and recommend improvements that support efficiency and compliance with MME policies.Maintain administrative workflows, schedules, and communications for office and organizational operations.Provide administrative support to leadership and other employees as assigned.Prepare, edit, and format correspondence, reports, memoranda, forms, presentations, and other business documents.Monitor office supply inventory and coordinate timely ordering and delivery.Oversee the ordering of approved supplies and other needs for MME programs and the individuals MME serves.Maintain accurate, current, and organized office files and records.Work with supervisors to develop and maintain consistent filing systems throughout MME.Protect confidential information and help maintain the accuracy and integrity of administrative records.Communicate administrative needs, deadlines, and concerns clearly and promptly.Help maintain a safe, secure, professional, and welcoming office environment.Assist with recruiting, onboarding, and training administrative employees as needed.Represent MME in the community when delegated by the Executive Director.Perform other duties consistent with the position as assigned.Required QualificationsHigh school diploma or equivalent.Valid driver’s license and ability to meet MME driving requirements.Proficiency with Microsoft Word, Excel, PowerPoint, email, and standard office technology.Strong organizational, time-management, and prioritization skills.Clear and professional written and verbal communication skills.Strong attention to detail and practical problem-solving abilities.Ability to manage multiple responsibilities, meet deadlines, and adjust priorities as needs change.Ability to work professionally with employees, individuals receiving services, families, vendors, and community contacts.Ability to handle sensitive information with discretion and maintain confidentiality.Preferred QualificationsCertificate in office management or business administration.College degree in business administration, management, human resources, or a related field.Previous experience coordinating office operations, administrative processes, records, or supplies.Physical and Work RequirementsThis position is primarily performed in an office setting and requires regular use of a computer, telephone, and standard office equipment. The employee must be able to communicate effectively, review detailed information, maintain records, and move throughout the workplace to complete assigned duties.Reasonable accommodations may be available for qualified individuals.BenefitsEligible full-time employees may receive:Medical, dental, life, and vision insurance$35 monthly employer contribution toward one Aflac policyPaid holidaysPaid time off401(k) retirement planEmployee assistance programSupportive and mission-driven work environmentMission Mountain Empowerment is an Equal Opportunity Employer.QualificationsRequired Education:High school diploma or equivalent.Preferred Education:Certificate in office management or business administration.College degree in business administration, management, human resources, or a related field.Required Experience:Experience performing administrative or office-support responsibilities.Experience preparing business documents and maintaining organized records.Experience using Microsoft Office, email, and standard office technology.Office management or administrative coordination experience is preferred.Required Skills and Abilities:Ability to coordinate office procedures and administrative workflows.Ability to prepare professional correspondence, reports, forms, and presentations.Ability to maintain accurate and organized files and records.Ability to monitor supplies and coordinate purchasing needs.Strong organizational, time-management, and prioritization skills.Strong attention to detail and problem-solving abilities.Effective written and verbal communication skills.Ability to manage multiple responsibilities and meet deadlines.Ability to communicate professionally with employees, leadership, vendors, families, and community contacts.Ability to handle sensitive information with discretion and maintain confidentiality.Proficiency with Microsoft Word, Excel, PowerPoint, email, and standard office technology.Valid driver’s license and ability to meet MME driving requirements.