Administrative Operations Coordinator

simera-talent; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

simera-talent is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail orientation, resourcefulness, and the ability to manage multiple priorities across teams.

Responsibilities include calendar management, document organization, report preparation, onboarding support, and coordinating communications with internal and external contacts.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and coordination abilities.
• Excellent attention to detail and accuracy.
• Strong time-management and prioritization skills to manage multiple tasks and deadlines.
• Strong problem-solving and follow-up skills.
• Proficiency with Google Workspace or Microsoft Office.
• Familiarity with calendars, spreadsheets, project management tools, and digital communication platforms.
• Ability to coordinate effectively with multiple teams and stakeholders.
• Strong documentation and record-keeping skills.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Professional and discreet approach when handling confidential information.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Job description

simera-talent is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail orientation, resourcefulness, and the ability to manage multiple priorities across teams.

Responsibilities include calendar management, document organization, report preparation, onboarding support, and coordinating communications with internal and external contacts.