Operations-Focused Administrative Coordinator

Simera; San Francisco (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure processes run smoothly. The role involves managing schedules, documents, and cross-team communications to keep the business on track.

The ideal candidate is detail-oriented, proactive, and capable of juggling multiple priorities in a remote-friendly environment while upholding confidentiality and accuracy in all records.

Qualifications

• Experience in administrative coordination or similar role.
• Experience coordinating schedules, documents, and administrative processes.
• Strong digital skills and familiarity with remote work.
• Ability to work independently and collaborate effectively with remote teams.
• English proficiency is required for English-speaking teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

Google Workspace

MS Office

Calendar management

Documentation skills

Tools

Calendar apps

Spreadsheets

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure processes run smoothly. The role involves managing schedules, documents, and cross-team communications to keep the business on track.

The ideal candidate is detail-oriented, proactive, and capable of juggling multiple priorities in a remote-friendly environment while upholding confidentiality and accuracy in all records.