Executive Admin & Operations Coordinator

simera-talent; San Francisco (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

simera-talent is seeking an Administrative Coordinator to oversee administrative activities and coordinate daily operations across teams in San Francisco. The role emphasizes detail orientation, initiative, and the ability to manage multiple priorities while handling confidential information.

You will support onboarding, document management, and cross-team coordination, ensuring processes run smoothly and deadlines are met in a fast-paced environment.

Qualifications

• Previous experience in administrative coordination, office administration, operations, or similar role.
• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote teams.
• Strong organizational skills and ability to meet deadlines.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required for coordinating with English-speaking teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and direct to appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes as needed.
• Maintain accurate records and ensure information is properly documented.
• Identify process gaps and recommend improvements to increase efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company information.
• Ensure administrative procedures and company policies are followed.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Time management

Problem solving

Google Workspace

Microsoft Office

Calendar management

Documentation & record-keeping

Discretion & confidentiality

Tools

Google Workspace

Microsoft Office

Job description

simera-talent is seeking an Administrative Coordinator to oversee administrative activities and coordinate daily operations across teams in San Francisco. The role emphasizes detail orientation, initiative, and the ability to manage multiple priorities while handling confidential information.

You will support onboarding, document management, and cross-team coordination, ensuring processes run smoothly and deadlines are met in a fast-paced environment.