Administrative Operations Coordinator

simera-talent; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and manage documents across teams. The role emphasizes attention to detail, organization, and proactive communication.

The ideal candidate will handle calendars, prepare reports, coordinate with multiple stakeholders, and maintain confidentiality while supporting onboarding and internal processes. A reliable remote work setup and strong English communication are valued assets.

Qualifications

• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote teams.
• Reliable internet connection and a suitable setup for remote work.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Prioritization

Problem-solving

Google Workspace

Microsoft Office

Calendar management

Documentation and record-keeping

Independent work

Discretion with confidential info

Tools

Project management tools

Job description

Simera is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and manage documents across teams. The role emphasizes attention to detail, organization, and proactive communication.

The ideal candidate will handle calendars, prepare reports, coordinate with multiple stakeholders, and maintain confidentiality while supporting onboarding and internal processes. A reliable remote work setup and strong English communication are valued assets.