Dynamic Administrative Coordinator for Operations

simera-talent; San Francisco (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Simera Talent is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and support multiple teams across the organization. You’ll manage calendars, organize files, prepare reports and presentations, and monitor deadlines to ensure timely delivery.

The role requires excellent communication, strong organizational skills, attention to detail, and the ability to work independently in a remote-capable, fast-paced environment.

Qualifications

• Prior experience in administrative coordination, office administration, operations, or a similar role.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Calendar management

Spreadsheets

Project management tools

Digital communication

Documentation

Independent work

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Simera Talent is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and support multiple teams across the organization. You’ll manage calendars, organize files, prepare reports and presentations, and monitor deadlines to ensure timely delivery.

The role requires excellent communication, strong organizational skills, attention to detail, and the ability to work independently in a remote-capable, fast-paced environment.