Administrative Coordinator: Operations & Scheduling

Simera; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

You will manage calendars and meetings, organize digital files, prepare reports and presentations, support onboarding and cross-team

Qualifications

• Excellent verbal and written communication skills.
• ,
• Strong organizational and coordination abilities.
• ,
• Excellent attention to detail and accuracy.
• ,
• Strong time-management and prioritization skills.
• ,
• Ability to manage multiple tasks and deadlines simultaneously.
• ,
• Strong problem-solving and follow-up skills.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Independent work

Discretion

Tools

Google Workspace

Microsoft Office

Calendar tools

Spreadsheets

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

You will manage calendars and meetings, organize digital files, prepare reports and presentations, support onboarding and cross-team