Administrative & Operations Coordinator

CONFIRE Joint Powers Authority (CA); Rialto (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

CONFIRE, JPA is seeking an Administrative Assistant to perform advanced administrative, operational, and program support for department managers and divisions. The role coordinates departmental operations, supports budgeting and purchasing activities, and maintains records and reporting systems, facilitating communication across management, staff, and external stakeholders.

The position requires independent judgment, strong workflow coordination, and the ability to manage complex assignments

Qualifications

• Three (3) years of increasingly responsible administrative, office management, or program support experience.
• High school diploma or GED required; Associate degree desirable.
• Experience supporting management-level staff in a public agency or public safety environment is preferred.
• Knowledge of budget tracking, purchasing, and contract administration is beneficial.

Responsibilities

• Coordinate departmental administrative operations, projects, and workflows to ensure efficiency and compliance.
• Support budgeting, purchasing activities, and contract administration as assigned.
• Maintain confidential and non confidential records, databases, and filing systems.
• Prepare agendas, packets, meeting materials, and take minutes for organizational meetings.
• Serve as liaison between management, staff, member agencies, vendors, and external stakeholders.
• Assist with travel arrangements, events, and conference logistics.
• Respond to inquiries and interpret departmental policies within authority.
• Provide training and guidance to clerical staff as needed.

Skills

Budget tracking

Purchasing

Records management

Communication

Coordination

Independent judgment

Program support

Education

Associate degree in business administration, public administration, office administration, or related field

Tools

Microsoft Office Suite

Job description

CONFIRE, JPA is seeking an Administrative Assistant to perform advanced administrative, operational, and program support for department managers and divisions. The role coordinates departmental operations, supports budgeting and purchasing activities, and maintains records and reporting systems, facilitating communication across management, staff, and external stakeholders.

The position requires independent judgment, strong workflow coordination, and the ability to manage complex assignments