Administrative Coordinator — Office & Operations Support

Facilities Service Company; Michigan; On-site; USD 42,000 - 54,000; Full time

Job summary

Facilities Service Company is seeking an Administrative Coordinator to become a key member of our office team. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and can shift from one priority to another while maintaining a positive attitude and exceptional attention to detail.

The Administrative Coordinator serves as a central communication hub between customers, employees, managers, vendors, and visitors.

Qualifications

• Minimum 3 years of administrative, office coordination, or related experience.
• Strong Microsoft Office skills including Outlook, Excel, Word, and PowerPoint.
• Exceptional communication skills, both verbal and written.
• Ability to manage multiple priorities while meeting deadlines.

Responsibilities

• Answer and direct incoming phone calls.
• Welcome visitors, vendors, and applicants.
• Coordinate incoming mail, deliveries, and office logistics.
• Assist with employee timekeeping and payroll support.
• Communicate with Managers and Supervisors regarding payroll corrections and missing time records.
• Maintain electronic and physical filing systems.
• Create and edit correspondence, reports, spreadsheets, and presentations.
• Coordinate meetings, calendars, travel arrangements, and office events.
• Serve as a resource for employees needing assistance or direction.
• Support customer service activities and follow-up communications.
• Assist with outbound marketing initiatives and phone campaigns.
• Maintain office supplies and coordinate equipment maintenance.
• Support special projects and company initiatives as assigned.

Skills

Administrative support

Timekeeping

Payroll support

Microsoft Office

Communication skills

Multitasking

Detail oriented

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

CRM systems

Job description

Facilities Service Company is seeking an Administrative Coordinator to become a key member of our office team. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and can shift from one priority to another while maintaining a positive attitude and exceptional attention to detail.

The Administrative Coordinator serves as a central communication hub between customers, employees, managers, vendors, and visitors.