Organized Administrative Assistant | Communications & Scheduling

FE Controls Corporation; Fremont (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k) matching

Dental insurance

Job summary

FE Controls Corporation in California seeks an Administrative Assistant to provide essential support to employees, answer phone calls, schedule meetings, and draft correspondence with professionalism and courtesy.

The successful candidate will be highly organized, fluent in English, discreet, and able to juggle multiple tasks such as invoice processing, vendor records, and office logistics to keep the team productive and well-supported.

Qualifications

• Proficient computer skills and willingness to learn new technology.
• Excellent written and verbal English communication.
• Outstanding organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Maintain discretion and confidentiality.
• Must have a valid California Driver's License.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Handle requests and queries appropriately
• Collate and distribute mail
• Organize and maintain office filing system, both electronic and physical
• Maintain documentation of Vendors and contractors
• Review and pay invoices/bills and ensure packaging slips are filed accordingly
• Assist with office personnel and oversee the operation
• Ordering and sourcing office supplies and parts
• Maintain employees' files and their insurance benefits
• Maintain valid Contractor's certificate of Insurance, licenses, certificates, and business tax certificates

Skills

Proficient computer skills

Strong English proficiency

Excellent organizational skills

Time management

Written and verbal communication

Discretion and confidentiality

California Driver's License

Job description

FE Controls Corporation in California seeks an Administrative Assistant to provide essential support to employees, answer phone calls, schedule meetings, and draft correspondence with professionalism and courtesy.

The successful candidate will be highly organized, fluent in English, discreet, and able to juggle multiple tasks such as invoice processing, vendor records, and office logistics to keep the team productive and well-supported.