Administrative & Operations Coordinator

Alloy Wheel Repair Specialists, LLC; Bath (PA); On-site; USD 42,000 - 54,000; Full time

Job summary

Alloy Wheel Repair Specialists, LLC is seeking an Administrative & Customer Service Coordinator to provide essential administrative, accounting, customer service, and operational support at the Bath, PA branch.

The ideal candidate will be highly organized, detail-oriented, and capable of prioritizing multiple responsibilities in a fast-paced environment, while managing customer communications, invoicing, and basic dispatch coordination.

Qualifications

• Diploma or equivalent required; associate degree preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office and Google Workspace.
• Customer service skills with confidentiality handling.

Responsibilities

• Process daily cash receipts and reports.
• Submit vendor invoices to Accounts Payable (AP).
• Coordinate COD payments with drivers and ensure invoicing accuracy.
• Assist dispatch and front office operations as needed.
• Answer calls professionally and greet visitors.
• Maintain accurate customer records and communications.

Skills

Organizational skills

Time management

Communication

Attention to detail

Multitasking

Customer service

Education

High school diploma or equivalent

Associate degree

Tools

Google Workspace

Google Voice

Streak

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

GoToMeeting

GeoTab

Paylocity

NetSuite

Clover

Yelp

Facebook

IncentiveFox

Job description

Alloy Wheel Repair Specialists, LLC is seeking an Administrative & Customer Service Coordinator to provide essential administrative, accounting, customer service, and operational support at the Bath, PA branch.

The ideal candidate will be highly organized, detail-oriented, and capable of prioritizing multiple responsibilities in a fast-paced environment, while managing customer communications, invoicing, and basic dispatch coordination.