Auto Admin & Bookkeeping Coordinator

Vantage Auto; Moonachie (NJ); Sur place; USD 42 000 - 56 000; Plein temps

Résumé du poste

Vantage Auto is seeking a detail-oriented Administrative Coordinator to support both Accounting and Sales teams. The role covers invoice processing, expense tracking, reconciliations, and daily administrative tasks for sales, including vehicle readiness and coordination of deliveries.

The ideal candidate is highly organized, can manage competing priorities across two departments, and communicates effectively to keep information moving between teams.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• At least two years of administrative and clerical experience.
• Automotive dealership experience preferred.
• QuickBooks Online experience a plus.
• Demonstrated use of AI tools in a professional setting preferred.

Responsabilités

• Enter vehicle purchases, costs, deal information, and payoff docs into the DMS; organize records.
• Track and code reconditioning expenses to repair orders in DMS and QuickBooks.
• Process vendor invoices and prepare checks for approval.
• Serve as day-to-day contact for reconditioning vendors on billing.
• Maintain trackers for inventory purchases, parts expenses, floorplan vehicles, and payoffs.
• Manage day-to-day bookkeeping for company card expenses and ensure proper documentation.
• Support month-end close by ensuring expenses are entered accurately.

Connaissances

Attention to detail

Multitasking

Communication skills

Microsoft Excel

AI tools familiarity

Time management

Formation

High school diploma

Associate degree preferred

Outils

QuickBooks Online

DMS

Description du poste

Vantage Auto is seeking a detail-oriented Administrative Coordinator to support both Accounting and Sales teams. The role covers invoice processing, expense tracking, reconciliations, and daily administrative tasks for sales, including vehicle readiness and coordination of deliveries.

The ideal candidate is highly organized, can manage competing priorities across two departments, and communicates effectively to keep information moving between teams.