Administrative & Budget Support Associate, Auxiliary Services

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs (TRS)

Paid Parental Leave

Wellness programs

Tuition Reimbursement

PSLF Qualified Employer

Job summary

UT Southwestern Medical Center in Dallas, TX is seeking an Administrative Associate, Auxiliary Services to support a wide range of department operations. You will assist with budgets, invoices, vendor communications, and facilities, fleet, and asset management, ensuring efficient day-to-day operations.

The role requires strong problem-solving and independent work habits, with the ability to coordinate with internal stakeholders and external vendors on multiple projects.

Qualifications

• 4 years related work experience
• May consider higher education completed in lieu of minimum requirements.

Responsibilities

• Relieves supervisor of various internal administrative duties and assists with unit policies.
• Monitors and maintains unit budget; prepares budget reports and assist with annual budget process.
• Coordinates supervisor's schedule and travel arrangements for visitors.
• Coordinates recruitment details for division and processes appointment changes.
• Pre-screens staff applicants and coordinates department/division orientation and training.
• Coordinates scheduling and use of facilities and assets, maintaining space records and inventory files.
• Approves vacation and sick leave transactions and interprets policies for personnel.
• Prepares complex reports and supports special projects, including editorial tasks and presentations.

Skills

4 years related work experience

Job description

UT Southwestern Medical Center in Dallas, TX is seeking an Administrative Associate, Auxiliary Services to support a wide range of department operations. You will assist with budgets, invoices, vendor communications, and facilities, fleet, and asset management, ensuring efficient day-to-day operations.

The role requires strong problem-solving and independent work habits, with the ability to coordinate with internal stakeholders and external vendors on multiple projects.