Molecular Biology Administrative Associate – Grants & Budgets

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced administrative professional to support department operations and budgets. The role includes handling grant-related tasks, travel planning, and reporting while providing clerical support for faculty and labs.

Strong organizational skills, accuracy in financials, and the ability to handle confidential information are essential. You will work with department leadership to ensure smooth day-to-day operations and contribute to efficiency

Qualifications

• Education: High School Diploma; additional education may be preferred.
• 4 years of related work experience; higher education may substitute for minimum requirements.
• Ability to manage budgets, schedules, and confidential information with accuracy.

Responsibilities

• Relieve supervisor of internal administrative duties while following unit policies.
• Monitor and submit budget reports; assist with annual budget process.
• Coordinate supervisor’s schedule and travel arrangements.
• Coordinate recruitment-related tasks and onboarding for staff.
• Oversee facilities scheduling, inventory, and space records.
• Approve leave transactions and interpret leave policies.
• Prepare complex reports and support grant-related activities.
• Maintain sub-ledgers and reconcile expenditures as needed.
• Support special projects, including preparation for presentations.

Skills

Administrative support

Budget monitoring

Scheduling

Team coordination

Education

High School Diploma

Tools

ERP/Finance software

Job description

UT Southwestern Medical Center in Dallas seeks an experienced administrative professional to support department operations and budgets. The role includes handling grant-related tasks, travel planning, and reporting while providing clerical support for faculty and labs.

Strong organizational skills, accuracy in financials, and the ability to handle confidential information are essential. You will work with department leadership to ensure smooth day-to-day operations and contribute to efficiency