Administrative Assistant

AppleOne Employment Services; Gainesville (FL); On-site; USD 24,796 - 27,552; Full time

Job summary

AppleOne Employment Services in Gainesville, FL is seeking an organized Administrative Assistant for a contract position. The role supports financial services administrative operations with a Monday–Friday schedule and 8:00am–5:00pm hours.

Ideal candidates have 1–2 years of administrative or back-office experience and are detail‑oriented, accurate, and reliable. The contract lasts 6 months with potential extension.

Qualifications

• 1–2 years of administrative, clerical, or back‑office support experience.
• Organized and detail-oriented professional who values accuracy.
• Supports administrative operations within a financial services context.

Responsibilities

• Retrieve completed forms from vendor websites and upload documentation for service requests.
• Organize, store, and maintain documents in designated folders for accurate record-keeping.
• Create, manage, and track service requests to improve workflow visibility.
• Assist operational departments with basic transaction support and account maintenance.
• Support special projects and process improvements to boost efficiency.
• Handle sensitive information with confidentiality and professionalism.

Skills

Organized

Detail-oriented

Administrative support

Job description

Job Summary

We are seeking an organized and detail-oriented Administrative Assistant for a contract opportunity in Gainesville, FL, supporting administrative operations within the financial services industry. This role is ideal for a professional with 1-2 years of administrative, clerical, or back-office support experience who enjoys accurate document handling, service request processing, and keeping workflows moving efficiently.

This position offers a structured Monday-Friday schedule, a collaborative operations environment, and the opportunity to build valuable experience in financial services support. You will work with a team that values accuracy, accountability, professionalism, and strong follow-through.

Key Responsibilities

• Retrieve completed forms from vendor websites and upload documentation for service request processing.
• Organize, store, and maintain documents in designated folders to support accurate record-keeping.
• Create, manage, and track service requests to support workflow visibility and timely completion.
• Assist operational departments with basic transaction support, account maintenance, and related administrative tasks.
• Support special projects and process improvement initiatives that improve efficiency and internal workflows.
• Handle sensitive information with confidentiality, professionalism, and attention to detail.

Compensation and Benefits

• Pay: $19.00 per hour.
• Schedule: Monday-Friday, 8:00am to 5:00pm.
• Job Type: Contract/Temporary.
• Contract Duration: 6 months, with possibility of extension.
• Location: Gainesville, FL.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.