Administrative Coordinator, Police Recruitment

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant to support police recruitment at University Park. The role connects the Penn State Police Department with local, state, and federal agencies, coordinating postings, interviews, and onboarding for new hires.

The successful candidate will manage recruitment paperwork, maintain databases, and assist in preparing reports and summaries. Strong communication and confidentiality are essential, with on-site work five days a week.

Qualifications

• GED or HS diploma required.
• Minimum of 2+ years of relevant experience.
• Proficient with Microsoft Office, especially Word, Excel, Teams, and PowerPoint.
• Experience with Workday/HR systems and recruitment processes is preferred.

Responsibilities

• Administer recruitment processes, posting and maintaining vacancies in Workday.
• Coordinate with Talent Acquisition and HR to ensure timely hiring requirements.
• Schedule candidate interviews and coordinate pre-employment steps.
• Create and maintain candidate files and databases; process onboarding paperwork.
• Prepare reports, presentations, summaries, and proposals from data.

Skills

Detail oriented

Multitasking

Written & verbal communication

Confidential information handling

MS Office proficiency

Education

GED or HS diploma

2+ years relevant experience

Tools

SIMBA

Workday/Worklion

SAP Concur

Office 365 (email/listserv)

Job description

Penn State University is seeking an Administrative Assistant to support police recruitment at University Park. The role connects the Penn State Police Department with local, state, and federal agencies, coordinating postings, interviews, and onboarding for new hires.

The successful candidate will manage recruitment paperwork, maintain databases, and assist in preparing reports and summaries. Strong communication and confidentiality are essential, with on-site work five days a week.