Part-Time Academic Affairs Support Specialist

Penn State University; Pennsylvania; Hybrid; USD 21,000 - 30,000; Part time

Job summary

Penn State Mont Alto is seeking a part-time Administrative Support Assistant for the Office of Academic Affairs. You will handle inquiries from students, faculty and staff, communicate information, and maintain calendars while coordinating events and other administrative tasks.

The role requires proficiency with Microsoft Office Suite; familiarity with SAP Concur and Workday is preferred. On-campus scheduling is Monday–Friday during onboarding, with a potential limited hybrid arrangement, and

Qualifications

• Proficiency with Microsoft Office Suite is required.
• SAP Concur and Workday familiarity preferred.

Responsibilities

• Serve as contact person for Academic Affairs. Assists in handling inquiries from students, faculty and staff.
• Maintain the DAA’s calendar and prepare correspondence.
• Assist with expense reports and purchasing, processing requests, placing orders and tracking orders.
• Oversee online SEEQ process for campus and serve as SEEQ representative.
• Collect FARs and prepare materials for faculty evaluations; coordinate and maintain peer and student evaluations.
• Assist with compensation calculations and Workday processing for faculty before sending to Finance for review.
• Assist in planning and coordination of campus events, meetings and catering.
• Assist with preparation of special projects, reports, surveys, and directories.
• Assist with the Promotion dossier preparation.
• Other duties as assigned.

Skills

Microsoft Office Suite

Tools

SAP Concur

Workday

Job description

Penn State Mont Alto is seeking a part-time Administrative Support Assistant for the Office of Academic Affairs. You will handle inquiries from students, faculty and staff, communicate information, and maintain calendars while coordinating events and other administrative tasks.

The role requires proficiency with Microsoft Office Suite; familiarity with SAP Concur and Workday is preferred. On-campus scheduling is Monday–Friday during onboarding, with a potential limited hybrid arrangement, and