Hybrid Administrative Specialist, Operations & Records

Penn State University; State College (Centre County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant to support the Dean’s Office in the College of Health and Human Development. The role requires handling complex administrative tasks, coordinating parking and access, and supporting scheduling and budgeting for operations.

The position operates on a hybrid schedule with on-campus presence at University Park, State College, PA. Prior experience with HRIS/financial systems and strong communication are preferred.

Qualifications

• Familiar with Office 365 applications, SharePoint, and records management.
• Strong organizational skills, excellent communication, and confidentiality.
• Ability to work across departments and provide high-level customer service.

Responsibilities

• Serves as Parking Chair, overseeing parking permits and liaising with Parking Office.
• Acts as Local Access Coordinator for building keys and access.
• Manages conference room approvals and coordinates setup with Facilities.
• Provides scheduling support for operations and special projects.

Skills

Organizational skills

Communication skills

Confidentiality

Cross-department collaboration

Customer service

Office 365

SharePoint

HRIS familiarity

Financial systems

Access control systems

Education

Associate Degree

Tools

Office 365

SharePoint

HRIS

Financial systems

Job description

Penn State University is seeking an Administrative Assistant to support the Dean’s Office in the College of Health and Human Development. The role requires handling complex administrative tasks, coordinating parking and access, and supporting scheduling and budgeting for operations.

The position operates on a hybrid schedule with on-campus presence at University Park, State College, PA. Prior experience with HRIS/financial systems and strong communication are preferred.