Public Administration Office Supervisor

Government of the Virgin Islands; Christiansted (United States Virgin Islands); On-site; USD 52,000 - 68,000; Full time

Job summary

Government of the Virgin Islands seeks an Administrative Officer to manage a unit within a government department, coordinating office activities and staff to implement programs and services.

You will work under senior supervision with considerable latitude in execution, reporting on progress and outcomes. The role involves budget analysis, personnel administration, and ensuring compliance with regulations.

Qualifications

• Graduation from a recognized college or university with a major in Business Administration or a closely related field and three years administrative experience including two years as an Administrative Officer III (Graduate study may be substituted for experience).
• Graduation from the twelfth school grade or its equivalent and thirteen years of clerical and administrative experience including three years as an Administrative Officer III or an equivalent capacity.
• Completion of the tenth school grade and fifteen years of clerical and administrative experience including three years as an Administrative Officer III or an equivalent capacity.
• Experience including two years as Administrative Assistant or its equivalent.

Responsibilities

• Supervises and coordinates the activities of subordinate personnel in a particular unit to provide required services and ensure optimum efficiency and accuracy.
• Makes request of staff personnel to determine operating needs.
• Analyzes and prepares office budget estimates and determines apportionment of monies.
• Controls expenditure of and maintains accounts for funds allotted to the unit; maintains financial records of budget allotments.
• Assists in personnel matters ensuring compliance with laws, rules, and policies governing personnel administration.
• Performs accounting related and record keeping functions such as liquidation sheets and posting requisitions to maintain balances.
• Verifies and processes documents for payment; confirms balances and makes corrections as needed.
• Makes appointments and screens calls for supervisor; oversees utilization of facilities.
• Performs any other related duties as required.

Skills

Communication skills

Public administration knowledge

Budgeting understanding

Staff supervision

Education

Bachelor's degree in Business Administration or related field

Extended clerical/administrative experience (high school diploma + experience)

Administrative Assistant experience

Job description

Government of the Virgin Islands seeks an Administrative Officer to manage a unit within a government department, coordinating office activities and staff to implement programs and services.

You will work under senior supervision with considerable latitude in execution, reporting on progress and outcomes. The role involves budget analysis, personnel administration, and ensuring compliance with regulations.