Executive Assistant (to the CEO)

Vinlec Limited; West Covina (CA); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

ST. VINCENT ELECTRICITY SERVICES LIMITED seeks an Executive Assistant to the CEO. The role provides high-level executive, administrative and coordination support to the CEO, requiring exceptional organisational ability, sound judgement and discretion.

Responsibilities include managing the CEO’s calendar, coordinating correspondence, preparing executive documents, and supporting strategic initiatives while liaising with senior management and external stakeholders.

Qualifikationen

• Bachelor’s Degree in Business Administration, Management, Public Administration or related discipline.
• Minimum of five years’ experience in executive reporting, senior administration or a comparable role.

Aufgaben

• Manage and coordinate the CEO’s calendar, meetings, travel, and priorities.
• Coordinate flow of correspondence and documents to and from the Office of the CEO.
• Prepare and review executive documents, reports, and presentations for the CEO.
• Coordinate executive management meetings, capture decisions and follow-up actions.
• Prepare briefing material to support CEO decision-making and engagements.
• Liaise with senior management and external stakeholders confidentially.

Kenntnisse

Executive support

Calendar management

Communication skills

Confidentiality

Ausbildung

Bachelor's Degree in Business Administration or related discipline

Tools

Microsoft Office

Jobbeschreibung

ST. VINCENT ELECTRICITY SERVICES LIMITED

VACANCY – EXECUTIVE ASSISTANT (TO THE CEO)

St. Vincent Electricity Service Limited (VINLEC) is seeking a suitably qualified and experienced professional to fill the position of Executive Assistant to the Chief Executive Officer.

Reporting directly to the Chief Executive Officer, the Executive Assistant will provide high-level executive, administrative and coordination support to the CEO. The position requires exceptional organisational ability, sound judgement, discretion and the ability to manage multiple priorities in a demanding executive environment.

PRINCIPAL RESPONSIBILITIES

The successful candidate will be responsible for:

• Managing and coordinating the CEO’s calendar, meetings, engagements, travel and executive priorities
• Coordinating the flow of correspondence, information and documentation to and from the Office of the CEO, ensuring matters are appropriately prioritised and followed through
• Preparing and reviewing correspondence, reports, presentations, briefing notes, and other executive documents for the CEO
• Coordinating Executive Management and other meetings chaired by the CEO, including meeting documentation, recording decisions, and monitoring follow-up actions
• Coordinating and consolidating reports, information and briefing material required to support the CEO’s decision-making and engagements
• Liaising professionally and confidentially with Senior Management and key external stakeholders on matters relating to the Office of the CEO, while providing support for strategic initiatives and special assignments

QUALIFICATIONS AND EXPERIENCE

• A Bachelor’s Degree in Business Administration, Management, Public Administration or a related discipline
• A minimum of five (5) years’ experience in executive report, senior administration or a comparable role, preferably supporting senior executives

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent written and oral communication skills
• Strong organisational and time management skills, with the ability to manage competing priorities
• Excellent attention to detail and the ability to prepare high quality executive correspondence, reports and presentations
• Confidence and professionalism in dealing with senior management and external stakeholders
• A high degree of discretion, integrity and sound judgement in handling sensitive and confidential matters
• Proficiency in Microsoft Office