Administrative Officer 2 (40% Limited)

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

The University of California Department of Medicine seeks an Administrative Officer to deliver high-level administrative and analytical support to senior leadership. The role involves synthesizing reports, data, and operational information, conducting complex studies, and developing recommendations to optimize department-wide operations and financial considerations.

This is a limited position that may convert to career.

Qualifications

• Bachelor's Degree in Economics/Business/Psychology/Education or equivalent.
• 5 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Analytical skills to interpret and apply University policies; define problems; conclusions.
• Strong written skills to prepare accurate, concise reports.
• Communication and interpersonal skills with admins, deans, chairs, faculty and staff.
• Ability to communicate in Mandarin/Yue Chinese and English.

Responsibilities

• Provide high-level administrative and analytical support to senior leadership.
• Synthesize reports, data, and operational information; conduct complex studies and analyses.
• Develop recommendations and support department-wide initiatives involving finances.
• Apply management analysis techniques to identify opportunities and improve processes.
• Support cross-functional collaboration within the Department of Medicine.

Skills

Discretion & confidentiality

MS Office

Analytical skills

Written communication

Interpersonal skills

Bilingual: Mandarin/Yue Chinese & 영어

Education

Bachelor's Degree in Economics/Business/Psychology/Education and/or equivalent

Job description

Description

The Department of Medicine is seeking to hire an Administrative Officer to provide high-level administrative and analytical support to senior leadership. Under general direction, the incumbent will synthesize reports, data, and operational information; conduct complex studies and analyses; develop recommendations; and support initiatives involving department-wide operations, cross-functional collaboration, and significant financial considerations. The position requires strong knowledge of administrative policies and procedures, as well as the ability to apply management analysis techniques to identify opportunities, improve processes, and support organizational goals.

This is a limited position which may convert to career*

Hourly range: $33.81-$53.93

Qualifications

Required:

• Bachelor's Degree in Economics/Business/Psychology/Education and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and document.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.
• Demonstrated ability to communicate medical, policy and administrative information in (language) Mandarin/Yue Chinese and English.

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education.