Administrative Officer 3

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 88,000 - 134,000; Full time

Job summary

University of California - Los Angeles Health seeks an experienced Administrative Officer to serve as a key operational leader supporting the GIM - Extensivist and Palliative Care clinical chief. You will supervise a broad portfolio including finance, HR, faculty and staff administration, planning, facilities, and initiatives.

This role partners with departmental leadership to optimize day-to-day operations, drive process improvements, and ensure the division's academic, clinical, and research

Qualifications

• Minimum of 5 years as a project lead in a business/admin unit within a basic science/clinical department or service line.
• Bachelor's Degree and/or equivalent combination of education & experience.
• Understanding of strategic leadership, planning and change management approaches in a complex environment (research-intensive medical school/health system).
• Diplomacy in persuading and influencing people at various levels to achieve results.

Responsibilities

• Oversee administrative and operational functions for the division including finance, HR, faculty and staff administration, planning, facilities, and initiatives.
• Partner with departmental leadership to optimize day-to-day operations and drive process improvements.
• Support the division's academic, clinical, and research missions in a fast-paced environment.

Skills

Project leadership

Strategic leadership

Change management

Diplomacy

Interpersonal communication

Data analysis

Financial literacy

Education

Bachelor's Degree or equivalent

Job description

Description

The Department of Medicine is seeking a collaborative and experienced Administrative Officer to serve as a key operational leader supporting the clinical chief for the GIM - Extensivist and Palliative Care.In this position, you will oversee a broad portfolio of administrative and operational functions for a nationally recognized, research-intensive academic division, including finance, human resources, faculty and staff administration, strategic planning, facilities, and operational initiatives. The Administrative Officer will partner closely with departmental leadership to optimize day-to-day operations, drive process improvements, and ensure the successful execution of the division's academic, clinical, and research missions. This is an exceptional opportunity for a proactive leader who thrives in a fast-paced environment and enjoys supporting innovative programs that advance patient care, education, and groundbreaking research.

Annual range: $87,800.40-$133,632.00

Qualifications

Required:

• Minimum of 5 years as a project
  lead in a business/admin unit within a basic science/clinical department or
  service line.
• Bachelor's Degree and/or equivalent combination of education & experience
• Understanding of the concepts of strategic leadership, planning and change management approaches in a complex environment, preferably a research-intensive medical school/health system.
• Ability to demonstrate an entry level of diplomacy in persuading and influencing people at various levels to achieve results.
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions.
• Effective interpersonal and communication skills.
• Ability as a partner to maintain a culture of integrity and accountability. (Required)
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education.
• Ability to serve as a receptive listener and seeks to understand the differing sides of each situation.
• Demonstrated ability to communicate medical, policy and administrative information in English.