Administrative Officer 2 (Limited)

University of California, Merced; Merced (CA); On-site; USD 39,950 - 57,859; Full time

Job summary

University of California, Merced seeks an administrator to oversee a broad range of operational activities across finance, HR, facilities, IT, and student services. The role involves managing budgets, developing procedures, and guiding managers on policies while ensuring compliance and service excellence.

The position requires strong judgment, communication, and organizational skills, with a background in administrative support and knowledge of UC policies preferred.

Qualifications

• High school diploma or equivalent entry requirement.
• Bachelor’s degree in related area preferred or equivalent experience.
• Five years admin/clerical work experience required or one year with a bachelor’s degree.

Responsibilities

• Administers a defined operational program or activities including finance, facilities, payroll, space planning, student services, HR, communications, IT or safety.
• Gathers and analyzes financial and resource data; prepares reports or analyses of operational activities and evaluates services.
• Acts as a resource on issues like researching financial discrepancies, escalated customer service problems and vendor concerns.
• Develops and maintains budgets.
• Participates in creating and updating standard operating procedures and guidelines.
• Guides supervisors on job descriptions, benefits communications, compensation programs, and personnel policies.

Skills

Judgment

Communication

Organization

Confidentiality

Education

High school diploma

Bachelor’s degree preferred

5 years admin/clerical experience or 1 year with bachelor

Job description

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. The full salary range for this position is Step 1: $29.03/hr - Step 18: $42.34/hr. The hourly range the University reasonably expects to pay for this position is Step 1: $29.03/hr.

Job Closing Date

This position will close on 6/30/2026. The position is reopened every six months so please re‑apply if you remain interested.

Remote/Hybrid Eligibility

Dependent on openings.

About The Job

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Involves managing or performing the administrative services or managing the full general operations of an academic or non‑academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi‑disciplinary departments through subordinate management staff.

Key Responsibilities

• Administers a defined operational program or activities which may include finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.
• Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc.
• Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
• Develops and maintains budgets.
• Participates in the development and revision of standard operating procedures and guidelines.
• Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.
• Conducts trend analyses and helps develop resulting recommendations.
• Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.

Education and Experience

• High school diploma and/or equivalent certification/experience/training.
• Bachelor’s degree in related area and/or equivalent experience/training. (Preferred)
• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, and five (5) years administrative/clerical work experience, OR Bachelor's degree in a related area and one (1) year of administrative/clerical work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required. Direct knowledge of University of California policies and procedures is preferred.

Critical Knowledge And Skills

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi‑task with demanding timeframes.
• Working knowledge of common organization‑specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

Background Check

Background check required.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy.