Administrative Officer 2 - OBGYN

UCLA Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

UCLA Health is seeking an academic administrative support professional for faculty, fellows and research teams in Los Angeles. The role will handle telephone screening, calendar management and scheduling, and will oversee special projects to ensure smooth operations.

Responsibilities include responding to correspondence, using discretion with confidential information, and coordinating meetings with multiple stakeholders.

Qualifications

• Bachelor's degree or equivalent combination of education/experience.
• 5 years minimum in business operations/administration.
• Ability to maintain confidentiality and use discretion.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Serve as academic administrative support for faculty, fellows and research teams.
• Receive/screen telephone calls and refer to resources as needed.
• Manage faculty calendars and schedule meetings with priority setting.
• Prepare responses to incoming correspondence when possible.
• Handle special projects and other administrative activities.

Skills

Calendar management

Communication skills

Discretion & confidentiality

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Work Schedule

Monday-Friday 8am-5pm; hours may vary.

Posted Date

08/03/2026

Salary Range: $33.81 - 53.93 Hourly

Employment Type

Duration

Indefinite

Job #

32062

Primary Duties and Responsibilities

This position will serve as the academic administrative support for faculty, fellows and researchteams. Receives and screens all telephone calls, responding independently when possible, referringcalls to other resources when appropriate. Reviews and screens incoming correspondence,preparing responses independently when possible. Manages faculty calendars with completeauthority for determining scheduling priorities. Schedule meetings, as needed. Responsible forspecial projects and other activities, as requested.

Hourly salary range: 33.81 - 53.93

Job Qualifications

Required:

• Bachelor’s degree and/or equivalent combination of education and experience
• 5 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
• Strong written skills to prepare accurate, concise, and clear reports and documents
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.