Administrative Officer

Placements24; Willows (CA); Hybrid; USD 15,000 - 22,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Retirement fund

Professional growth

Collaborative team environment

Modern office facilities

Annual bonus potential

Paid annual leave

Job summary

Placements24 is partnering with a mining supply chain client in Welkom to hire an Administrative Officer. The role provides comprehensive administrative support across departments, helping to maintain smooth operations in a hybrid work setting.

The successful candidate will coordinate meetings, manage records, prepare reports and travel arrangements, and contribute to a positive, productive work environment through strong organization and proactive problem-solving.

Qualifications

• Proven experience as Administrative Officer or similar role.
• Strong organizational and time-management skills.
• Proficiency with MS Office Suite.
• Excellent written and verbal communication.
• Ability to manage multiple tasks in a hybrid environment.
• High school diploma; relevant admin qualification preferred.
• Familiarity with industrial sector in Welkom is beneficial.

Responsibilities

• Manage office operations, including correspondence, filing, and record-keeping.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Assist with the preparation and distribution of reports, presentations, and other documents.
• Manage office supplies, inventory, and equipment, ensuring adequate stock levels.
• Provide administrative support to various departments as required.
• Handle inquiries from internal staff and external stakeholders professionally.
• Assist with travel arrangements and accommodation bookings.
• Ensure compliance with company policies and administrative procedures.
• Support the implementation of new administrative systems and processes.
• Contribute to maintaining a positive and productive work environment.

Skills

Administrative experience

Organizational skills

MS Office proficiency

Communication skills

Hybrid work environment

Education

High school diploma or equivalent

Administrative qualification preferred

Tools

Microsoft Office Suite

Office management software

Digital filing systems

Job description

About the Role

Our client, a key player in the mining supply chain industry based in Welkom, Free State, is looking for a diligent and efficient Administrative Officer. This role is essential for maintaining the operational rhythm of the company by providing comprehensive administrative support across various departments. The successful candidate will be responsible for managing day-to-day administrative tasks, coordinating inter-departmental communications, and ensuring the smooth flow of information. We seek a candidate with excellent organizational capabilities, a keen eye for detail, and the ability to work effectively in a hybrid model, contributing to both in-office and remote tasks. This is an excellent opportunity to join a reputable firm and contribute to its ongoing success.

Key Responsibilities

• Manage office operations, including correspondence, filing, and record-keeping.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Assist with the preparation and distribution of reports, presentations, and other documents.
• Manage office supplies, inventory, and equipment, ensuring adequate stock levels.
• Provide administrative support to various departments as required.
• Handle inquiries from internal staff and external stakeholders professionally.
• Assist with travel arrangements and accommodation bookings.
• Ensure compliance with company policies and administrative procedures.
• Support the implementation of new administrative systems and processes.
• Contribute to maintaining a positive and productive work environment.

Requirements

• Proven experience as an Administrative Officer or in a similar role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Experience with office management software and digital filing systems.
• Ability to work effectively in a hybrid work environment.
• High school diploma or equivalent; a relevant administrative qualification is preferred.
• Problem-solving aptitude and a proactive approach to tasks.
• Familiarity with the industrial sector in Welkom is beneficial.

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work model offering flexibility.
• Comprehensive medical aid and retirement fund.
• Opportunities for professional growth and development.
• A supportive and collaborative team environment.
• Modern office facilities.
• Annual bonus potential.
• Paid annual leave.