Administrative Coordinator - Local Role

Placements24; Willows (CA); On-site; USD 3,200 - 4,300; Full time

Benefits offered by this job

Competitive salary package

Full-time, permanent position in Welk?

Professional growth opportunities

Supportive team environment

Job summary

Placements24 in Welkom, Free State, is seeking an Administrative Coordinator for a full-time, office-based role. You will oversee and coordinate various administrative tasks to ensure smooth department operations, acting as a key contact for staff and visitors.

The ideal candidate has strong organizational skills, attention to detail, and a proactive approach. This role offers growth opportunities within a professional environment and a team that values efficiency.

Qualifications

• Experience in an administrative or coordination role.
• Excellent organisational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication abilities.
• Ability to multitask and prioritise tasks effectively.
• High school diploma or equivalent; further education in administration is a plus.
• On-site work in Welkom, Free State.

Responsibilities

• Coordinate and manage daily office operations, ensuring efficiency and organisation.
• Manage incoming and outgoing communications (calls, emails, mail).
• Maintain and update filing systems, ensuring documents are organised and accessible.
• Assist with scheduling appointments, meetings and travel arrangements for staff.
• Prepare and distribute correspondence, memos, and reports as required.
• Manage office supplies, inventory, and equipment, ensuring adequate stock levels.
• Support staff with administrative tasks, including data entry and document preparation.
• Ensure a professional and welcoming environment for visitors and staff.
• Implement and maintain administrative procedures and policies.

Skills

Organisational skills

Time management

Multitasking

Communication skills

Interpersonal skills

Written communication

Education

High school diploma or equivalent

Further education in administration

Tools

Microsoft Office

Job description

About the Role

Our client is looking for a dynamic and organised Administrative Coordinator to join their team in Welkom, Free State. This is a full-time, office-based role where you will be responsible for overseeing and coordinating various administrative functions to ensure the smooth operation of the department. The ideal candidate will possess excellent organisational skills, a keen eye for detail, and a proactive approach to problem-solving. You will be a key point of contact for internal staff and external visitors, managing communications, schedules, and resources efficiently. This role offers an excellent opportunity to contribute to a professional environment and grow your career within the Welkom area. We are seeking a candidate who is reliable, possesses strong interpersonal skills, and is committed to providing high-quality administrative support. Your contribution will be vital in maintaining operational efficiency and supporting the overall success of the business. Join a team that values efficiency and collaboration in the heart of the Free State.

Key Responsibilities

• Coordinate and manage daily office operations, ensuring efficiency and organisation.


• Manage incoming and outgoing communications, including calls, emails, and mail, directing inquiries appropriately.


• Maintain and update filing systems, ensuring all documents are organised and easily accessible.


• Assist with scheduling appointments, meetings, and travel arrangements for staff.


• Prepare and distribute correspondence, memos, and reports as required.


• Manage office supplies, inventory, and equipment, ensuring adequate stock levels.


• Support staff with administrative tasks, including data entry and document preparation.


• Ensure a professional and welcoming environment for visitors and staff.


• Implement and maintain administrative procedures and policies.

Requirements

• Previous experience in an administrative or coordination role is essential.


• Excellent organisational and time-management skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).


• Strong written and verbal communication abilities.


• Ability to multitask and prioritise tasks effectively.


• High school diploma or equivalent; further education in administration is a plus.


• Must be able to work on-site in Welkom, Free State.


• A proactive and resourceful approach to problem-solving.


• Strong interpersonal skills and the ability to build rapport with colleagues and stakeholders.

Benefits

• Competitive salary package of R62000 per annum.


• Full-time, permanent position based in Welkom, Free State.


• Gain valuable experience in a dynamic organisational setting.


• Work within a supportive and professional team environment.


• Opportunities for professional growth and development.