Healthcare Administrative Assistant: Calendar & Documents Pro

NOR Healthcare Systems; Los Angeles (CA); On-site; USD 27,000 - 33,000; Full time

Job summary

NOR Healthcare Systems is seeking an Administrative Assistant to provide high-level administrative support and manage calendar activities for the department. The role includes drafting documents, coordinating meetings, and handling reception duties with a focus on timeliness and accuracy.

The ideal candidate will have a High School Diploma or equivalent, strong English communication, customer service skills, and the ability to multitask while maintaining HIPAA standards and professional conduct.

Qualifications

• Requires a High School Diploma or Equivalent.
• Two years of related office, business or administrative experience.
• Must demonstrate customer service skills appropriate to the job.
• Must be able to read, write and communicate effectively in English.
• Computer literacy and proficiency.
• Ability to establish and maintain effective working relationships across teams.
• Understanding of basic medical terminology.
• Ability to maintain a work pace appropriate to the workload.
• Ability to multitask and prioritize needs to meet timelines.

Responsibilities

• Prepares documents and correspondence, demonstrating excellent writing, editing, proofreading skills.
• Effectively coordinates activities with meeting management, travel arrangements, transcription of minutes, and follow-up.
• Manages calendars for others and schedules meetings/appointments and events.
• Interfaces with staff and acts as a liaison for hospital/department administrator.
• Maintains HIPAA compliance and confidentiality.
• Handles reception duties and provides strong telephone coverage.
• Uses office systems to coordinate data and information for timely communication.

Skills

Customer service

English communication

Reading & writing

Multitasking

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

NOR Healthcare Systems is seeking an Administrative Assistant to provide high-level administrative support and manage calendar activities for the department. The role includes drafting documents, coordinating meetings, and handling reception duties with a focus on timeliness and accuracy.

The ideal candidate will have a High School Diploma or equivalent, strong English communication, customer service skills, and the ability to multitask while maintaining HIPAA standards and professional conduct.