Administrative & Office Support Coordinator - Entry Level

Total Quality Logistics; San Antonio (TX); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Comprehensive benefits package

Health, dental & vision coverage

401(k) with company match

Employee discounts & perks

Job summary

Total Quality Logistics is seeking an Administrative Assistant for our satellite office in San Antonio. You will support multiple leaders, handle office management, culture initiatives, and receptionist duties, contributing to a positive employee experience.

This position offers a dynamic mix of tasks, the chance to interact with staff at all levels, and a comprehensive benefits package including health, dental and vision coverage, a 401(k) match, and tuition reimbursement.

Qualifications

• 1+ years of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to multitask in a fast-paced environment.
• Organized with a strong attention to detail.
• Proficient in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Support events and employee engagement in your office.
• Assist with onboarding new hires in your office.
• Coordinate with Facilities department and property manager.
• Order and maintain office supplies.
• Oversee the overall cleanliness of the office.
• Manage and maintain the manager’s schedules.
• Create weekly and monthly Sales reports.
• Complete expense reports for manager.
• Coordinate travel arrangements with Travel Team.
• Assist with other tasks to save leadership time.
• Greet and escort job applicants through onsite interviews.
• Prepare and distribute agendas for department meetings.
• Screen incoming calls and transfer to appropriate individuals.
• Pick up packages and mail, and distribute to the office.

Skills

Customer service

Office administration

Communication

Multitasking

Organization

Microsoft Office

Adaptability

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

Total Quality Logistics is seeking an Administrative Assistant for our satellite office in San Antonio. You will support multiple leaders, handle office management, culture initiatives, and receptionist duties, contributing to a positive employee experience.

This position offers a dynamic mix of tasks, the chance to interact with staff at all levels, and a comprehensive benefits package including health, dental and vision coverage, a 401(k) match, and tuition reimbursement.