Administrative & Office Operations Specialist

Arete Associates; Tucson (AZ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Generous PTO

Flextime

Bereavement

PTO

Employee Stock Ownership Plan

Continuing Education Funds

Medical Insurance

Life Insurance

Vision Reimbursement

Job summary

Arete Associates in Tucson, AZ is seeking an Administrative Assistant to support day-to-day administrative, facilities, logistics, and office coordination across Tucson locations. This full-time, onsite role helps maintain efficient operations and provides essential support to project managers and departments.

The position requires a high school diploma (associate or bachelor's preferred) and 1–3 years of related experience; strong Microsoft Office skills; excellent organization and

Qualifications

• High school diploma or equivalent and at least one year of relevant experience; an associate or bachelor's degree is preferred.
• Two to three years of administrative, office operations, facilities support, or related experience is preferred.
• Strong organizational skills and attention to detail.
• Effective time management and ability to prioritize competing tasks.
• Ability to work independently while contributing to a collaborative team environment.

Responsibilities

• Provide administrative and operational support for the Research Loop facility, including monitoring facility needs, coordinating supplies and deliveries, and maintaining organized workspaces.
• Assist project managers with administrative tasks, data entry, document preparation, meeting coordination, and tracking action items.
• Coordinate with project managers, department personnel, and administrative leadership to prioritize requests and ensure timely completion of tasks.
• Support office operations and facility needs across Tucson locations to maintain consistent service and professional environments.
• Provide front desk coverage, answer inquiries, manage correspondence, greet visitors, and coordinate guest and vendor access.

Skills

Administrative support

Facilities coordination

Office operations

Microsoft Office

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Arete Associates in Tucson, AZ is seeking an Administrative Assistant to support day-to-day administrative, facilities, logistics, and office coordination across Tucson locations. This full-time, onsite role helps maintain efficient operations and provides essential support to project managers and departments.

The position requires a high school diploma (associate or bachelor's preferred) and 1–3 years of related experience; strong Microsoft Office skills; excellent organization and