Facilities & Admin Coordinator — Onsite Tucson

Areté; Tucson (AZ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Flextime Scheduling

Bereavement

Paid Time Off (PTO)

Employee Stock Ownership Plan

Continuing Education Funds

Medical Insurance

Life Insurance and LTD

Vision Reimbursement

Job summary

Areté is seeking an Administrative Assistant to support Tucson operations. You will handle day-to-day administrative tasks, facilities coordination, and office operations across multiple locations, ensuring efficiency and organization.

Ideal candidates will have 2–3 years of administrative experience, strong MS Office skills, and a professional, customer-focused approach in a fast-paced environment. This full-time onsite role offers competitive salary and benefits.

Qualifications

• High school diploma or equivalent and at least one year of relevant experience; an associate or bachelor’s degree is preferred.
• Two to three years of administrative, office operations, facilities support, or related experience is preferred.
• Strong organizational skills and attention to detail.
• Effective time management and ability to prioritize competing tasks.
• Ability to work independently while contributing to a collaborative team environment.
• Professional demeanor and strong customer service and communication skills.
• Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Ability to manage multiple assignments, respond to changing priorities, and meet deadlines.

Responsibilities

• Provide administrative and operational support for the Research Loop facility, including coordinating supplies and deliveries.
• Assist project managers with administrative tasks, including data entry, document preparation, meeting coordination, and tracking items.
• Coordinate with project managers and departments to prioritize requests and ensure timely completion.
• Support office operations and facilities needs across Tucson locations to maintain a professional work environment.
• Provide front desk coverage, answer inquiries, manage correspondence, greet visitors, and coordinate access.
• Coordinate deliveries, supply orders, and other office logistics.
• Run local errands and provide additional administrative assistance as needed.
• Follow company policies, maintain confidentiality, and adapt to changing priorities.

Skills

Organizational skills

Professional demeanor

Customer service

Communication skills

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Areté is seeking an Administrative Assistant to support Tucson operations. You will handle day-to-day administrative tasks, facilities coordination, and office operations across multiple locations, ensuring efficiency and organization.

Ideal candidates will have 2–3 years of administrative experience, strong MS Office skills, and a professional, customer-focused approach in a fast-paced environment. This full-time onsite role offers competitive salary and benefits.