Administrative & Office Operations Specialist

Santa Fe County NM; Santa Fe (NM); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

AD&D Insurance

Flexible Spending Account (FSA)

EAP

Gym Membership

Job summary

Santa Fe County NM is seeking an Administrative Assistant to schedule appointments, manage calendars, prepare minutes, and handle a variety of clerical tasks for county staff and officials.

The role requires strong office skills, attention to detail, and the ability to communicate clearly with staff and the public. Experience with procurement, budgeting, and records management is preferred; bilingual ability is a plus.

Qualifications

• High school diploma or equivalent required.
• Four years of experience in a business environment or equivalent combination of education and experience.
• Experience in public or government administration is a plus.
• Familiarity with procurement, budgeting, and records management is preferred.

Responsibilities

• Schedules appointments and manages calendars for staff and officials.
• Composes and routes correspondence; handles mail, emails, faxes, and phone calls.
• Maintains records, prepares minutes, and assists with procurement and budget tasks.
• Coordinates meetings, travel, and public forums; liaises with other County departments.
• Performs data entry, generates reports, and supports Spanish translation if needed.

Skills

Office administration

Budget awareness

Customer service

Communication skills

Microsoft Office

Data entry

Records management

Time management

Teamwork

Education

High school diploma

Four years experience

Tools

Microsoft Office Suite

Windows OS

Job description

Santa Fe County NM is seeking an Administrative Assistant to schedule appointments, manage calendars, prepare minutes, and handle a variety of clerical tasks for county staff and officials.

The role requires strong office skills, attention to detail, and the ability to communicate clearly with staff and the public. Experience with procurement, budgeting, and records management is preferred; bilingual ability is a plus.