Administrative & Office Operations Specialist

Bosch Building Technologies North America; Poway (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Job summary

Bosch Building Technologies North America is seeking an Administrative Assistant to manage front-desk reception and general administrative duties. The role supports the Service Coordinator with client coordination, event planning, and daily operations, collaborating with project managers, field teams, and accounting.

Responsibilities include scheduling, records maintenance, travel coordination, fleet management, and meeting logistics in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 1+ years of experience as Administrative Assistant.
• Proficiency with Windows applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with high accuracy and dependability.
• Ability to handle conflict and resolve inquiries or complaints effectively.
• Flexibility to manage multiple tasks in a dynamic environment.
• Valid Driver’s License.

Responsibilities

• Greet clients and visitors professionally.
• Answer calls and emails; respond to general inquiries.
• Maintain reception area and resources.
• Manage sign-in/sign-out and front-desk processes.
• Perform data entry, filing, scanning, and document tracking.
• Support scheduling and coordination of appointments.
• Maintain office registers and updated records.
• Maintain confidentiality of information.
• Assist service coordinators and track service requests.
• Coordinate meetings in the San Diego Conference Room.
• Coordinate vehicle fleet maintenance and travel requests.
• Plan and coordinate internal/external events.
• Provide event logistics and day-of support.
• Provide post-event administration.
• Backup support for other admin tasks.
• Perform other duties as assigned.

Skills

Strong organizational skills

Excellent verbal communication

Conflict resolution

Multitasking

Valid driver’s license

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Bosch Building Technologies North America is seeking an Administrative Assistant to manage front-desk reception and general administrative duties. The role supports the Service Coordinator with client coordination, event planning, and daily operations, collaborating with project managers, field teams, and accounting.

Responsibilities include scheduling, records maintenance, travel coordination, fleet management, and meeting logistics in a fast-paced environment.