Administrative & Office Operations Specialist

MorganMyers, a G&S Agency; Milwaukee (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

MorganMyers, a G&S Agency in Milwaukee seeks an Account Administration and Office Coordinator to support agency leadership and client teams with calendar management, meeting coordination, documentation, and office operations.

You will organize contracts and NDAs, prepare materials, coordinate travel, assist with billing, proofread documents, and help with internal projects and events. This role requires 3+ years in admin roles and a focus on accuracy and efficiency.

Qualifications

• 3+ years in administrative support, office coordination or related role.
• Proficiency with Word, Excel, PowerPoint, Outlook and Google Workspace.
• Ability to learn emerging technologies to improve workflows.
• Independently prioritize and manage competing requests and deadlines.
• Discretion and professionalism when handling confidential information.
• Strong communication and collaboration across teams and locations.
• Excellent organizational skills and problem-solving abilities.

Responsibilities

• Provide administrative support to agency leadership and client teams, including calendar management, scheduling, meeting coordination, agenda preparation, meeting materials, and follow-up.
• Coordinate administrative requests and follow-up across teams to keep information and deliverables moving forward.
• Maintain and organize agency and client documentation (contracts, SOWs, NDAs, contacts, resources).
• Identify upcoming administrative needs and streamline routine processes.
• Coordinate travel arrangements including transportation, accommodations, and itineraries.
• Support account teams with client reports, presentations, and meeting preparation.
• Assist with billing by preparing worksheets, reviewing invoices, tracking expenses and receipts.
• Proofread documents and client materials for accuracy and quality.
• Provide administrative support for social media channels and coordinate content approvals.
• Coordinate office events, onboarding, and facility needs; assist with general office organization.

Skills

Admin support

Calendar management

Communication

Organizational skills

Discretion

AI tools

Team collaboration

Tools

Word

Excel

PowerPoint

Outlook

Google Workspace

Job description

MorganMyers, a G&S Agency in Milwaukee seeks an Account Administration and Office Coordinator to support agency leadership and client teams with calendar management, meeting coordination, documentation, and office operations.

You will organize contracts and NDAs, prepare materials, coordinate travel, assist with billing, proofread documents, and help with internal projects and events. This role requires 3+ years in admin roles and a focus on accuracy and efficiency.