Account Administration & Office Coordinator - MorganMyers

G&S Integrated Marketing Communications Group; Milwaukee (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

MorganMyers seeks an Account Administration and Office Coordinator to support agency leadership and client teams with calendar management, meeting coordination, and documentation handling. The role requires strong organization, communication, and the ability to improve routine processes.

Responsibilities include travel planning, billing support, and coordination of awards submissions. Ideal candidates have 3+ years in administrative roles, proficiency with Word/Excel/PowerPoint/Outlook or Google

Qualifications

• 3+ years of relevant experience in administrative support or office coordination.
• Proficiency with Word, Excel, PowerPoint, Outlook or Google Workspace.
• Willingness to learn new systems and AI-enabled workflows.
• Strong prioritization and deadline management with discretion.

Responsibilities

• Provide administrative support to agency leadership and client teams, including calendar management and meeting coordination.
• Coordinate requests across teams to keep information and deliverables moving forward.
• Maintain agency and client documentation including contracts, SOWs, and NDAs.
• Coordinate travel arrangements and itineraries.
• Support billing processes with worksheets, invoice review, and expense tracking.
• Proofread documents for accuracy and quality.
• Support social media channels and content coordination with internal teams.
• Coordinate awards submissions and special projects.

Skills

Administrative support

Office coordination

Executive support

Calendar management

Tools

Word

Excel

PowerPoint

Outlook/Google Workspace

Job description

The Account Administration and Office Coordinator supports the day-to-day operations of MorganMyers by providing administrative organizational support to the agency leadership and client teams. The role coordinates schedules, meetings, documentation and administrative processes while supporting account activities and general office operations.

Essential Duties & Responsibilities:

• Provide administrative support to agency leadership and client teams, including calendar management, scheduling, meeting coordination, agenda preparation, meeting materials, and follow-up.
• Coordinate administrative requests and follow-up across teams to help ensure information, requests and deliverables move forward efficiently.
• Maintain and organize agency and client documentation, including contracts, statements of work (SOWs), nondisclosure agreements (NDAs), contact information and team resources.
• Identify upcoming administrative needs, track open items, and recommend practical improvements to routine processes.
• Coordinate travel arrangements, including transportation, accommodations and itineraries.
• Support account teams with client reports, presentations, document preparation, project coordination and client-facing meetings.
• Support billing administration by preparing and organizing billing worksheets, assisting with invoice review, tracking expenses and social media receipts, and coordinating reconciliation with the appropriate team.
• Proofread documents and client materials for accuracy, consistency and quality.
• Provide administrative support for agency social media channels, including scheduling and publishing approved content, monitoring channels and coordinating with internal teams; content strategy and approvals remain with the appropriate team.
• Coordinate agency award submissions, including NAMA, PRSA and other relevant industry recognition programs.
• Provide administrative support for special projects, internal initiatives, and agency priorities as assigned.
• Coordinate office activities, including team events, client meetings, new hire welcomes and special occasions, while supporting general office organization and supply needs.
• Coordinate with internal teams and external partners on office maintenance, facilities needs, property concerns and related documentation.
• Assist with maintaining office records, documentation, and emergency protocols.
  

Skills/Qualifications:

• 3+ years of relevant experience in administrative support, office coordination, executive support or a related function; equivalent combinations of experience and transferable skills will be considered.
• Proficiency with common workplace technology, including Word, Excel, PowerPoint, Outlook or Google Workspace, and demonstrated ability to learn new systems and processes.
• Ability and willingness to learn and use emerging technologies, including AI tools, to improve administrative workflows and efficiency.
• Ability to independently prioritize and manage responsibilities, competing requests and deadlines.
• Demonstrated discretion and professionalism when handling sensitive or confidential information.
• Strong communication and relationship-building skills, with the ability to collaborate across teams and office locations.
• Strong organizational skills, attention to detail, and practical problem-solving abilities.