Administrative & Office Experience Coordinator

CBx Solutions LLC; Winston-Salem (NC); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

401(k) with match

Paid time off

Career growth

Job summary

CBX Solutions is seeking an Administrative Assistant to serve as the primary front desk and provide administrative support for FSC headquarters. You will greet visitors, manage mail, coordinate meetings and events, and assist multiple departments with a range of duties in a combined office and warehouse setting.

Requires 1–2 years of relevant experience, strong organization and communication skills, and proficiency with common office software and equipment.

Qualifications

• 1-2 years of administrative, receptionist, front desk, customer service, or related experience preferred.
• Strong organizational skills and attention to detail.
• Ability to effectively prioritize tasks, adapt to changing priorities, and manage multiple responsibilities.
• Strong time management and organizational skills with the ability to multitask and adapt to changing business needs.
• Professional, customer-focused communication skills with employees, visitors, vendors, and business partners.
• Ability to anticipate office needs and proactively prepare for meetings, events, training sessions, and visitor traffic.
• Technical proficiency with common office equipment and software including Microsoft Teams, Outlook, printers, and copiers.

Responsibilities

• Serve as the first point of contact for visitors, employees, and vendors.
• Provide general administrative assistance and route requests to the appropriate department or contact.
• Manage conference room calendars and ensure spaces are organized for meetings and events.
• Coordinate catering and meal orders for meetings, training sessions, and other company functions.
• Order and maintain inventory of breakroom, office, and training supplies.
• Maintain supply storage areas and inventory levels to ensure essential materials are readily available for office operations.
• Clean and maintain shared kitchen and breakroom areas, including regularly cleaning out office refrigerators.
• Assist with hotel reservations and room blocks for meetings, training events, and company functions as needed.
• Coordinate with vendors and building service providers regarding maintenance requests, repairs, deliveries, and facility-related needs.
• Receive, sort, distribute, and scan incoming mail and packages as needed.
• Handle outbound shipping and mailing support for departments across the organization.
• Assist various departments with administrative projects and special assignments.
• Assist visitors and employees with parking garage access and related issues.
• Coordinate employee hospitality and recognition initiatives, including flowers, welcome gifts, baby gifts, SERVE Awards, and similar programs.
• Coordinate employee birthday and anniversary recognition programs with external vendors.
• Assist the FSC Administrative Manager with company events, employee engagement activities, and special office functions.
• Other related duties as assigned.

Skills

Organizational skills

Prioritization

Customer service

Professional communication

Tools

Microsoft Teams

Outlook

Printers

Copiers

Job description

CBX Solutions is seeking an Administrative Assistant to serve as the primary front desk and provide administrative support for FSC headquarters. You will greet visitors, manage mail, coordinate meetings and events, and assist multiple departments with a range of duties in a combined office and warehouse setting.

Requires 1–2 years of relevant experience, strong organization and communication skills, and proficiency with common office software and equipment.