Office Svcs Coordinator

CBRE HV; Pennsylvania; On-site; USD 36,000 - 48,000; Full time

Job summary

CBRE is seeking an Office Services Coordinator to provide administrative support to a small team and help maintain a professional, client-ready office.

You will coordinate on-site meetings, manage supplies and mail, greet visitors, and assist with reports and inquiries while following established procedures under supervision.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide general hospitality services and maintain a client-ready office environment.
• Schedule and coordinate on-site meetings, reserve rooms, arrange equipment and catering.
• Receive and direct incoming calls and visitors; route mail to appropriate personnel.
• Order office supplies and manage inventories; troubleshoot missed deliveries.
• Request building and equipment maintenance services as needed.
• Support printing and production requests as needed; draft reports and memos.

Skills

Communication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You'll Do:

• Provide general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.
• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.
• Request building and equipment maintenance services.
• Support printing and production requests as needed.
• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.