Office Concierge & Facilities Coordinator

CBX Solutions Recruiting Team; Winston-Salem (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Field Support Center is seeking an Administrative Assistant to act as the front desk and primary administrative support resource for FSC headquarters. You will create a welcoming office environment while coordinating facility needs, conference rooms, supplies, and employee hospitality activities.

The role requires excellent customer service, organization, and adaptability to balance ongoing tasks with interruptions and changing priorities across multiple departments.

Qualifications

• 1-2 years of administrative, receptionist, front desk, customer service, or related experience preferred.
• Strong organizational skills and attention to detail.
• Ability to effectively prioritize tasks, adapt to changing priorities, and manage multiple responsibilities.

Responsibilities

• Greet visitors, employees, and vendors and direct inquiries appropriately.
• Provide general administrative assistance and route requests to the correct department.
• Manage conference room calendars and ensure spaces are organized and prepared for meetings and events.
• Coordinate catering and meal orders for meetings and trainings, including setup and cleanup.
• Order and maintain inventory of breakroom, office, and training supplies.
• Maintain supply storage areas and inventory levels for office operations.
• Clean and maintain shared kitchen/breakroom areas and refrigerators.
• Assist with hotel reservations and room blocks for meetings and events.
• Coordinate with vendors and building service providers for maintenance and facility needs.
• Receive, sort, distribute, and scan mail and packages; handle outbound shipping.
• Assist departments with administrative projects and special assignments.
• Assist with parking garage access for visitors and employees.
• Coordinate employee hospitality and recognition initiatives with external vendors.
• Assist with employee birthday and anniversary recognition programs.
• Support Administrative Manager with events and employee engagement activities.

Skills

Customer service orientation

Organizational skills

Communication skills

Multitasking

Adaptability

Tools

Microsoft Teams

Outlook

Printers

Copiers

Job description

Field Support Center is seeking an Administrative Assistant to act as the front desk and primary administrative support resource for FSC headquarters. You will create a welcoming office environment while coordinating facility needs, conference rooms, supplies, and employee hospitality activities.

The role requires excellent customer service, organization, and adaptability to balance ongoing tasks with interruptions and changing priorities across multiple departments.