Administrative / Office Assistant

BM SANTALO INVESTMENTS, LLC; Tampa (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

BM SANTALO INVESTMENTS, LLC is searching for an administrative assistant in Tampa, Florida. This role involves supporting daily office operations, answering communications, coordinating schedules, and maintaining organizational processes. The ideal candidate should have a high school diploma, 1-2 years' experience in a similar role, and strong organizational and communication skills. Proficiency in Microsoft Office is required. A positive and high-energy attitude will be essential to succeed in this fast-paced environment.

Qualifications

• 1-2 years experience as an administrative assistant, secretary or receptionist preferred.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries.
• Coordinate scheduling - Set up meetings based on availability.
• Organize internal resources - Maintain processes for files and supplies.
• Liaise with visitors - Act as point person for office guests.
• Facilitate executive-level operations - Book travel and submit expense reports.

Skills

Organizational skills

Communication skills

Time-management skills

Problem-solving skills

Resourcefulness

Education

High school diploma

Tools

Microsoft Office (Excel, PowerPoint)

Office equipment (printers, fax machines, projectors)

Job description

BM SANTALO is looking for an administrative assistant to join our team in our 2822 John Moore brandon fl 33511 office.

This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.

Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)