Office Administrator

Colleague.; Oklahoma City (OK); On-site; USD 20,664 - 34,440; Part time

Job summary

A professional administrative services company in Oklahoma City is seeking a dependable Part-Time Office Manager to assist with administrative functions. The role involves overseeing daily office operations, providing support to leadership, and maintaining efficient office processes. Ideal candidates have 2-4 years of experience in office administration, are bilingual in English and Spanish, and possess strong organizational skills. This position may grow into a full-time role based on performance.

Qualifications

• 2–4 years of experience in office administration or a comparable administrative role.
• Fundamental knowledge of accounting procedures and document management.
• Availability to work part-time hours with flexibility.

Responsibilities

• Oversee and support daily office activities.
• Act as the main liaison for internal staff and vendors.
• Provide administrative assistance to leadership.

Skills

Fluent in English and Spanish

Excellent written and verbal communication

Strong knowledge of Microsoft Office

Excellent organizational skills

Reliable and proactive

Education

Associate’s or Bachelor’s degree in Business Administration

Job description

We are looking for a dependable and detail-oriented Part-Time Office Manager to assist with day-to-day administrative and operational activities at our Oklahoma City location. This position is essential to maintaining efficient office processes while offering hands-on support to leadership and team members. The role will begin on a part-time basis, with the opportunity to expand into a full-time position depending on performance and company requirements.

Primary Duties and Responsibilities

• Oversee and support daily office activities to maintain smooth and efficient operations.
• Act as the main liaison for internal staff, vendors, and outside service partners.
• Provide administrative assistance to leadership, including managing calendars, coordinating meetings, and preparing documents.
• Organize and maintain accurate office files such as reports, financial records, and compliance documentation.
• Handle office inventory, equipment management, and vendor coordination, including purchasing and service requests.
• Support basic human resources functions, including onboarding assistance, employee communications, and internal updates.
• Create reports, summaries, and supporting materials for meetings, presentations, and internal distribution.
• Evaluate administrative processes and suggest improvements to enhance office efficiency.

Skills and Qualifications

• 2–4 years of experience in office administration, office coordination, or a comparable administrative role.
• Fluent in English and Spanish with excellent written and verbal communication abilities.
• Strong working knowledge of Microsoft Office and standard office management tools.
• Fundamental knowledge of accounting procedures, billing, and document management.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Reliable, proactive, and flexible in a fast-paced work environment.
• Experience in construction, real estate, or service-oriented industries is preferred but not required.

Education and Experience

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related discipline is preferred.
• Additional experience or training in HR support, payroll assistance, or administrative systems is a plus.
• Availability to work part-time hours with flexibility to transition into a full-time role in the future.

Colleague is an equal opportunity employer, committed to providing fair consideration for all applicants regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other status protected by law.