Administrative Manager

Atlas Search; New York (NY); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A prestigious Financial Services firm in Manhattan is seeking an Executive Recruiter responsible for administrative support and oversight of a team of admins. This full-time position requires 8+ years in a fast-paced administrative role and financial services experience. Proficiency in Microsoft Office is essential, along with strong communication skills. The annual salary ranges from $110k to $160k, with bonuses possible.

Qualifications

• 8+ years of administrative experience in a fast-paced environment.
• Must have financial services experience.
• At least 1-2 years of management experience.

Responsibilities

• Coordinate a high volume of meetings.
• Manage calendars and oversee a team of admins.
• Process expense reports and arrange travel logistics.

Skills

Administrative experience

Communication skills

Organizational skills

Management experience

Education

Bachelor’s degree

Tools

Salesforce

Monday.com

Microsoft Office Suite

Job description

Direct message the job poster from Atlas Search

Executive Recruiter| Assoc. Director, HR & Business Operations Division | HR Recruiter | Career Coaching | Board Member | I am not the HR contact at…

Our client is a prestigious Financial Services firm located in Manhattan. This is a dual role that will be responsible for providing administrative support to a team, as well as overseeing a team of admins. This role sits on-site in their Manhattan office Monday-Friday.

Key Responsibilities:

• Coordinate a high volume of meetings, ensuring optimal scheduling and preparedness.
• Foster relationships with broker sales teams to facilitate effective meeting planning.
• Manage calendars, screen for conflicts, and arrange necessary travel accommodations.
• Oversee a team of admins, delegating and reviewing tasks as needed.
• Collect and organize relevant research materials, including reports and models.
• Arrange comprehensive travel logistics for portfolio managers and team members.
• Process expense reports promptly and accurately.
• Collaborate with operational departments to structure new hire training and oversee onboarding processes.
• Develop a foundational understanding of key industries to enhance team support.
• Acquaint with the organization's technological infrastructure, investment philosophy, and risk management framework.
• Participate actively in weekly business meetings to stay aligned with team objectives.

Requirements:

• A completed Bachelor’s degree is required
• 8+ years of administrative experience in a fast-paced environment
• Must have financial services experience
• Salesforce and Monday.com experience is a plus
• At least 1-2 years of management experience, managing a team of direct reports
• High level of proficiency in Microsoft Office Suite
• Exceptional verbal and written communication and organizational skills
• Must be open to working on site Monday-Friday

The annual base salary range is $110k to $160k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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