Administrative Manager

Youth Advocate Programs, Inc.; Lancaster (Lancaster County); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical/Prescription

Dental

Vision

Short Term Disability

UNUM Supplemental Insurance

Employee Assistance Program (EAP)

Pet Insurance

Paid time off

Paid Holidays

403(b) Retirement Savings Plan

Direct Deposit

Weekly Pay

Flexible schedule

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager in Lancaster to provide office support, act as receptionist, and handle payroll processing. You will maintain confidential participant and personnel records and support meetings and events.

The role requires strong organizational skills, proficiency with MS Office, and the ability to work in a fast-paced non-profit environment. Evening and weekend flexibility may be required.

Qualifications

• Associates degree preferred but not required.
• Minimum High School Diploma or GED is required.
• 1–2 years of administrative experience, ideally in a non-profit or social services setting.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills.
• Some understanding of insurance and third-party billing is helpful.
• Reliable transportation, valid driver's license, and current auto insurance.

Responsibilities

• Answer phones, greet visitors, and provide general administrative support.
• Maintain accurate and organized documentation and confidential participant and personnel records.
• Prepare weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.
• Work in a fast paced and demanding environment while maintaining professionalism with staff, families, and service providers.

Skills

Office administration

Payroll processing

Microsoft Office

Communication skills

Bilingual English/Spanish

Education

Associates degree preferred

High School Diploma or GED required

Tools

Database systems

Job description

Status: Full-Time Hourly

FLSA Classification: Non-Exempt

Salary: $38,000

Summary of Position: Administrative Manager provides office support for all aspects of the Lancaster Program. The Administrative Manager functions as the office receptionist, prepares weekly paperwork, and payroll processing. Also, maintains confidential participant and personnel records.

• Answer phones, greet visitors, and provides general administrative support.
• Maintains accurate and organized documentation and maintains confidential participant and personnel records.
• Prepares weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.
• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers

Qualifications/Requirements:

• Associates degree is preferred but not required.
• Minimum High School Diploma or GED is required.
• 1 to 2 years of administrative experience, ideally in a non-profit or social services setting.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills
• Some understanding of insurance, and third-party billing is helpful.
• Reliable transportation, valid driver's license, and current auto insurance is required.
• Bilingual (English/Spanish) is a plus.
• Flexible Schedule; Evenings and weekends may be required.

Benefits Available:

• Medical/Prescription
• Dental
• Vision
• Short Term Disability
• UNUM Supplemental Insurance
• Employee Assistance Program (EAP)
• Pet Insurance
• Paid time off.
• Paid Holidays
• 403(b) Retirement Savings Plan.
• Direct Deposit
• Weekly Pay
• Flexible schedule

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.

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