Administrative Manager

Youth Advocate Programs, Inc.; Lancaster (Lancaster County); On-site; USD 42,000 - 56,000; Full time

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager to support the Lancaster Program. You will serve as receptionist, handle weekly paperwork, and process payroll, while maintaining confidential participant and personnel records.

The role requires 1–2 years of administrative experience, proficiency with Microsoft Office, strong organizational and communication skills, and a willingness to work evenings or weekends if needed. Bilingual English/Spanish is a plus.

Qualifications

• Associates degree is preferred but not required.
• Minimum High School Diploma or GED is required.
• 1 to 2 years of administrative experience, ideally in a non-profit or social services setting.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills
• Some understanding of insurance, and third-party billing is helpful.
• Reliable transportation, valid driver's license, and current auto insurance is required.
• Bilingual (English/Spanish) is a plus.
• Flexible Schedule; Evenings and weekends may be required.

Responsibilities

• Answer phones, greet visitors, and provides general administrative support.
• Maintains accurate and organized documentation and maintains confidential participant and personnel records.
• Prepares weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.
• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers

Skills

Organizational skills

Communication skills

Bilingual English/Spanish

Flexible schedule

Education

Associate degree preferred

High School Diploma or GED required

Tools

Microsoft Office / O365

Basic database systems

Job description

Summary of Position: Administrative Manager provides office support for all aspects of the Lancaster Program. The Administrative Manager functions as the office receptionist, prepares weekly paperwork, and payroll processing. Also, maintains confidential participant and personnel records.

• Answer phones, greet visitors, and provides general administrative support.
• Maintains accurate and organized documentation and maintains confidential participant and personnel records.
• Prepares weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.
• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers

Qualifications/Requirements

• Associates degree is preferred but not required.
• Minimum High School Diploma or GED is required.
• 1 to 2 years of administrative experience, ideally in a non-profit or social services setting.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills
• Some understanding of insurance, and third-party billing is helpful.
• Reliable transportation, valid driver's license, and current auto insurance is required.
• Bilingual (English/Spanish) is a plus.
• Flexible Schedule; Evenings and weekends may be required.

Benefits Available

• Medical/Prescription
• Vision
• Short Term Disability
• UNUM Supplemental Insurance
• Employee Assistance Program (EAP)
• Pet Insurance
• Paid time off.
• Paid Holidays
• 403(b) Retirement Savings Plan.
• Direct Deposit
• Weekly Pay

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.

#pajobs

Qualifications

Skills

Preferred

Some Knowledge

Strong Communication Skills

Intermediate

Basic Computer Skills

Intermediate

Behaviors

Preferred

Dedicated

Devoted to a task or purpose with loyalty or integrity

Enthusiastic

Shows intense and eager enjoyment and interest

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Ability to Make an Impact

Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

High School or better.

Preferred

Associates or better.

Licenses & Certifications

Preferred

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.