Administrative Manager

Youth-Advocate-Programs,-Inc.; Secaucus (NJ); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

403(b) Retirement Savings Plan

Employee Assistance Program

Pet Insurance

Direct Deposit

Weekly Pay

Flexible Schedule

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager for the Hudson County program. This part-time, hourly role handles office support, reception, weekly paperwork, and payroll processing while safeguarding confidential records.

Ideal candidates are organized, detail-oriented, and proficient in Microsoft Office. Some evening or weekend hours and reliable transportation are required to support program operations and coordinate with staff and service providers.

Qualifications

• Minimum High School Diploma or GED required.
• Associates degree preferred.
• Previous admin experience.
• Proficient in Microsoft Office and basic computer literacy.
• Bi-Lingual/Spanish speaking is a plus.

Responsibilities

• Provide office support for the Hudson County program.
• Serve as the office receptionist and front-desk duties.
• Prepare weekly paperwork and payroll processing.
• Maintain confidential participant and personnel records.

Skills

Strong communication skills

Bilingual Spanish

Time management

Education

High School Diploma or GED

Associates Degree preferred

Tools

Microsoft Office

Database systems experience

O365

Job description

Status: Part Time Hourly FLSA Classification: Non-Exempt

Summary of the Position: Administrative Manager will provide office support for all aspects of the Hudson County program. The Administrative Manager functions as the office receptionist, prepares weekly paperwork and payroll processing, and maintains confidential participant and personnel records.

• The individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers.
• Applicants should be organized, pay attention to detail, have good time management skills, and be computer literate and proficient in Microsoft Office (Work, Excel, Publisher, Etc.).
• Should have the ability to work well with others, friendly, and outgoing personality.

Hourly Rate: $20.00 per hour

Qualifications/Requirements:

• Minimum High School Diploma or GED is required.
• Associates Degree is preferred.
• Previous experience in an administrative or similar role
• Proficient Computer knowledge is necessary, specific skills will be evaluated upon interview.
• Proficiency in Microsoft Office (O365) (Word, Excel, Outlook, etc.)
• Knowledge of using various database type systems is helpful.
• Some understanding of insurance and third-party billing is helpful.
• Exceptional organizational skills and attention to detail
• Bi-Lingual/Spanish Speaking is a plus.
• Flexible hours and non-traditional work hours
• Availability for some evenings
• Flexibility in hours and non-traditional work hours, may work some evenings or weekends
• Reliable transportation, valid driver's license, and current automobile insurance coverage required.

Benefits Available:

• Voluntary Dental
• Voluntary Vision
• 403(b) Retirement Savings Plan.
• Employee Assistance Program
• Pet Insurance
• Direct Deposit
• Weekly Pay
• Flexible Schedule

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.

Qualifications

Skills

Preferred

Intermediate

Strong Communication Skills

Advanced

Microsoft Excel

Intermediate

Basic Computer Skills

Advanced

Behaviors

Preferred

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

High School or better.

Preferred

Associates or better in Business Administration or related field.

Licenses & Certifications

Preferred

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.