Administrative Manager

Youth Advocate Programs, Inc.; Philadelphia (Philadelphia County); On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

UNUM Supplemental Benefits

Employee Assistance Program

403(b) Retirement Savings Plan

Pet Insurance

Direct Deposit

Flexible Schedule

Weekly Pay

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager for the Philadelphia Program. This part-time, hourly role provides essential office support, serving as receptionist, handling weekly paperwork and payroll, and maintaining confidential records.

Flexible schedule with some evenings and weekends is required. The ideal candidate will have strong Microsoft Office skills, experience in administrative work, and a good grasp of data handling and billing basics.

Qualifications

• Minimum High School Diploma or GED is required.
• Associates degree is highly preferred.
• Proficient in Microsoft Office Suite; skills will be evaluated in interview.
• Knowledge and experience using database-type software.
• Proven experience in an administrative role.
• Some understanding of insurance and third-party billing is helpful.
• Excellent written and verbal communication skills.
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
• Position requires reliable transportation, valid driver’s license, and current auto insurance.
• Bilingual/Spanish speaking is a plus.

Responsibilities

• Serve as office receptionist and provide administrative support for the Philadelphia Program.
• Prepare weekly paperwork and payroll processing.
• Maintain confidential participant and personnel records.
• Work in a fast-paced environment with staff, families, and other service providers.

Skills

MS Office

Time management

Multitasking

Verbal communication

Driver's license

Education

High School Diploma or GED

Associates degree preferred

Tools

Microsoft Office Suite

Job description

Status:Part-Time Hourly

FLSA Classification:Non-Exempt

Hourly Rate: $19.00

Summary of the Position: Administrative Manager provides office support for all aspects of the Philadelphia Program. The Administrative Manager functions as the office receptionist, prepares weekly paperwork, and payroll processing. Also, maintains confidential participant and personnel records.

• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers.
• Should be organized, pay attention to detail, have good time management skills, and be computer literate (Proficient in Microsoft Office Suite- Word Processing and Spreadsheet Software)
• Should have the ability to work well with others, be friendly and have an outgoing personality.

Availability: Flexible Schedule, some evenings and weekends

Qualifications/Requirements:

• Minimum High School Diploma or GED is required.
• Associates degree is highly preferred.
• Proficient in Microsoft Office Suite, specific skills will be evaluated upon interview.
• Knowledge and experience using database type software
• Proven experience in an administrative role.
• Some understanding of insurance, and third-party billing is helpful.
• Excellent written and verbal communication skills
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
• Position requires reliable transportation, valid driver's license, and current auto insurance coverage.
• Bilingual/Spanish Speaking is a plus.

Benefits Available:

• Voluntary Dental
• Voluntary Vision
• UNUM Supplemental Benefits
• Employee Assistance Program
• 403(b) Retirement Savings Plan
• Pet Insurance
• Direct Deposit
• Flexible Schedule
• Weekly Pay

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics

About Youth Advocate Programs (YAP)

Youth Advocate Programs (YAP) is a national nonprofit organization dedicated to delivering and advocating for safe and effective community-based alternatives to residential care and incarceration that empower individuals, families, and neighborhoods to thrive. Through person-centered, community-based services, we help individuals build on their strengths, achieve their goals, and create positive outcomes close to home