Administrative Manager

Youth-Advocate-Programs,-Inc.; Philadelphia (Philadelphia County); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

Employee Assistance Program

403(b) Retirement Savings Plan

Pet Insurance

Direct Deposit

Flexible Schedule

Weekly Pay

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager to provide office support for the Philadelphia Program, act as receptionist, and oversee weekly paperwork and payroll processing.

The role handles confidential participant and personnel records, collaborates with staff and service providers, and requires organization, dependability, and strong MS Office skills. Flexible schedule with some evenings and weekends; travel may be required.

Qualifications

• Minimum High School Diploma or GED.
• Associates degree preferred.
• Proficient in Microsoft Office Suite; database software experience.
• Excellent written and verbal communication.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Valid driver’s license; reliable transportation.
• Bilingual/Spanish speaking a plus.

Responsibilities

• Provide office receptionist duties and general office support.
• Prepare weekly paperwork and payroll processing.
• Maintain confidential participant and personnel records.
• Collaborate with staff and service providers in a fast-paced environment.
• Travel as required to attend meetings or duties.

Skills

Microsoft Office

Multitasking

Verbal communication

Written communication

Bilingual (Spanish)

Education

High School Diploma or GED

Associates degree

Tools

Database software

Job description

Summary of the Position: Administrative Manager provides office support for all aspects of the Philadelphia Program. The Administrative Manager functions as the office receptionist, prepares weekly paperwork, and payroll processing. Also, maintains confidential participant and personnel records.

• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers.
• Should be organized, pay attention to detail, have good time management skills, and be computer literate (Proficient in Microsoft Office Suite- Word Processing and Spreadsheet Software)
• Should have the ability to work well with others, be friendly and have an outgoing personality.

Availability: Flexible Schedule, some evenings and weekends

Qualifications/Requirements

• Minimum High School Diploma or GED is required.
• Associates degree is highly preferred.
• Proficient in Microsoft Office Suite, specific skills will be evaluated upon interview.
• Knowledge and experience using database type software
• Proven experience in an administrative role.
• Some understanding of insurance, and third-party billing is helpful.
• Excellent written and verbal communication skills
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
• Position requires reliable transportation, valid driver's license, and current auto insurance coverage.
• Bilingual/Spanish Speaking is a plus.

Benefits Available:

• Voluntary Dental
• Voluntary Vision
• Employee Assistance Program
• 403(b) Retirement Savings Plan
• Pet Insurance
• Direct Deposit
• Flexible Schedule
• Weekly Pay

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics

About Youth Advocate Programs (YAP)
Youth Advocate Programs (YAP) is a national nonprofit organization dedicated to delivering and advocating for safe and effective community-based alternatives to residential care and incarceration that empower individuals, families, and neighborhoods to thrive. Through person-centered, community-based services, we help individuals build on their strengths, achieve their goals, and create positive outcomes close to home

Travel Required

Yes. Possible travel to attend meetings

Education

Required

High School or better.

Preferred

Associates or better.

Licenses & Certifications

Preferred

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.