Administrative Manager

Youth Advocate Programs, Inc.; Newark (NJ); On-site; USD 28,000 - 41,000; Part time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

UNUM Supplemental Insurance

Employee Assistance Program

403(b) Retirement Savings Plan

Pet Insurance

Competitive weekly pay

Flexible Schedule

Direct Deposit

Job summary

Youth Advocate Programs, Inc. is seeking a Part Time Hourly Administrative Manager to support Essex County operations.

The role includes receptionist duties, weekly paperwork preparation, and payroll processing, while maintaining confidential participant and personnel records. The ideal candidate will have a High School Diploma or GED (Associate Degree preferred), strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED required.
• Associate Degree preferred.
• Previous experience in an administrative or similar role.
• Proficient computer knowledge; specific skills evaluated during interview.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Knowledge of using various database systems is helpful.
• Some understanding of insurance and third-party billing is helpful.
• Exceptional organizational skills and attention to detail.
• Bi-Lingual/Spanish Speaking is a plus.
• Flexible hours and non-traditional work hours.
• Availability for some evenings.
• Flexibility in hours and non-traditional work hours; may work some evenings or weekends.

Responsibilities

• Provide office support for all aspects of the Essex County operations.
• Serve as the office receptionist.
• Prepare weekly paperwork and payroll processing.
• Maintain confidential participant and personnel records.
• Adapt to a fast-paced and demanding environment.
• Coordinate with staff and service providers as needed.

Skills

Computer literacy

Customer service

Time management

Attention to detail

Organizational skills

Spanish speaking (bilingual)

Education

High School Diploma or GED

Associate Degree

Tools

Microsoft Office (Office 365)

Database systems

Job description

Status: Part Time Hourly FLSA Classification: Non-Exempt

Summary of the Position: P

Part Time Hourly Administrative Manager will provide office support for all aspects of the Essex County. The Administrative Manager functions as the office receptionist, prepares weekly paperwork and payroll processing, and maintains confidential participant and personnel records.

• The individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers.
• Applicants should be organized, pay attention to detail, have good time management skills, and be computer literate (Work, Excel, Publisher, Etc.).
• Should have the ability to work well with others, friendly, and outgoing personality.
• Strong customer service skills, be able to work independently and have positive communication skills

Qualifications/Requirements:

• High School Diploma or GED required;
• Associate Degree preferred.
• Previous experience in an administrative or similar role
• Proficient Computer knowledge is necessary, specific skills will be evaluated upon interview.
• Proficiency in Microsoft Office (O365) (Word, Excel, Outlook, etc.)
• Knowledge of using various database type systems is helpful.
• Some understanding of insurance and third-party billing is helpful.
• Exceptional organizational skills and attention to detail
• Bi-Lingual/Spanish Speaking is a plus.
• Flexible hours and non-traditional work hours
• Availability for some evenings
• Flexibility in hours and non-traditional work hours, may work some evenings or weekends

Benefits Available:

• Voluntary Dental
• Voluntary Vision
• UNUM Supplemental Insurance
• Employee Assistance Program
• 403(b) Retirement Savings Plan
• Pet Insurance
• Competitive weekly pay
• Flexible Schedule
• Direct Deposit

Youth Advocate Programs, Inc. is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.