Administrative & Logistics Coordinator

The Manufacturers' Association; Richmond (VA); On-site; USD 32,000 - 48,000; Full time

Job summary

The Manufacturers' Association in Richmond, VA is seeking an Office Assistant to provide essential administrative, customer service, purchasing, inventory, shipping, and billing support to ensure smooth daily operations.

The role involves preparing customer quotations, processing purchase orders, coordinating shipments, maintaining accurate inventory records, assisting with invoicing, and managing vendor and customer communications.

Qualifications

• Previous experience in an administrative, office support, customer service, purchasing, shipping, or order-processing role preferred.
• Proficiency with QuickBooks, including work orders, invoicing, and inventory transactions, preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Prepare customer quotations and process purchase orders.
• Coordinate shipments and maintain shipping logs and records.
• Maintain live inventory and update QuickBooks inventory records for multiple locations.
• Create customer invoices in QuickBooks and monitor accounts receivable.
• Communicate with customers, vendors, and internal staff regarding billing, orders, and shipping.
• Assist with purchasing activities and follow up on outstanding orders.

Skills

Customer service

Attention to detail

Organization

Communication

Tools

QuickBooks

Microsoft Office

Job description

The Manufacturers' Association in Richmond, VA is seeking an Office Assistant to provide essential administrative, customer service, purchasing, inventory, shipping, and billing support to ensure smooth daily operations.

The role involves preparing customer quotations, processing purchase orders, coordinating shipments, maintaining accurate inventory records, assisting with invoicing, and managing vendor and customer communications.