Manufacturing Office & Operations Coordinator

Manufacturing Company; Wisconsin; On-site; USD 55,000 - 75,000; Full time

Job summary

Manufacturing Company is seeking an Office Manager to serve as the administrative hub, connecting leadership, sales, production and customers in a fast-paced manufacturing setting. The role requires being highly accurate, well organized, and dependable, with strong communication and follow-through to keep information flowing from quotes to weekly production reporting.

You will supervise clerical tasks, support plant leadership, assist with quoting, onboarding, and reporting, and collaborate with

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in business administration preferred.
• Prior experience in office administration, customer service, or sales support in manufacturing.
• Proficiency in Microsoft Office; experience with ERP systems is a plus.
• Strong accuracy, detail orientation, and communication skills.

Responsibilities

• Serve as the first point of contact for the office and direct inquiries.
• Provide administrative support to Plant Manager and Director of Operations.
• Assist sales with preparing, tracking, and following up on customer quotes.
• Support the quoting process for machining work with the shop for specs, lead times and pricing inputs.
• Follow up with customers on quotes, orders, and outstanding items.
• Assist with new hire onboarding, paperwork, and training schedules.
• Track training records and help organize sessions.
• Lead weekly production meetings and prepare reports.
• Prepare weekly reports (scrap, run, production summaries, AR/AP, shipping, machining).
• Collaborate with production, machining, shipping and accounting to resolve discrepancies.

Skills

Attention to detail

Communication skills

Organizational skills

MS Office proficiency

Education

High school diploma or equivalent

Associate degree in business administration

Bachelor's degree in business administration

Tools

ERP systems

Job description

Manufacturing Company is seeking an Office Manager to serve as the administrative hub, connecting leadership, sales, production and customers in a fast-paced manufacturing setting. The role requires being highly accurate, well organized, and dependable, with strong communication and follow-through to keep information flowing from quotes to weekly production reporting.

You will supervise clerical tasks, support plant leadership, assist with quoting, onboarding, and reporting, and collaborate with